Address
Form of work
SalaryPosition Information
Posting Title
Assistant City Clerk
Job Requisition Number
COA091375
Position Number
104939
Job Type
Full-Time
Division Name
City Clerk
Minimum Qualifications
Education and/or Equivalent Experience:
- Graduation with a Bachelor’s degree from an accredited four-year college or university with major course work in a field related to business, public administration or other related field plus four (4) years of related professional experience with two (2) years as a related project lead.
Licenses or Certifications:
- Possess or in pursuit of National and/or State Certified Municipal Clerk designation
- Notary Public designation
Notes to Applicants
Assessment:
During the interview, candidates will be required to conduct a 10-15 minute (maximum) training, with written handouts. The topics will be modern management and records and information management principles and best practices.
During the interview, candidates will be required to conduct a 10-15 minute (maximum) training, with written handouts. The topics will be modern management and records and information management principles and best practices.
Schedule:
This position is in-person Monday – Friday.
This position is in-person Monday – Friday.
Candidate must have experience working in cross functional teams, knowledge of training methodologies and techniques. This position oversees the City’s compliance with the City’s Information Management ordinance, City’s Information Management Plan, and federal and state laws. Establishes Records Information Management program methodologies of electronic and digital information assets. Other related duties as assigned.
Essential skills, and abilities:
Essential skills, and abilities:
- Skill in establishing and maintaining effective working relationships with City Council, executive management, City employees, stakeholders, and vendors.
- Knowledge of modern management and records and information management principles and best practices.
- Knowledge of archival issues and trends.
- Knowledge of federal, state, and city rules and regulations governing unit functions.
- Ability to interpret Local, State and Federal guidelines to maintain guardianship of public records.
- Knowledge of supervisory and managerial techniques and principles.
- Skill in managing the activities of personnel engaged in unit functions.
- Skill in handling conflict and uncertain situations.
- Ability to communicate effectively both verbally and in writing.
- Ability to work with diverse populations.
- Ability to manage changing priorities.
When completing the City of Austin employment application:
The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history.
Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. Any gaps in employment must have an explanation and dates of unemployment.
A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers.
A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.
Statements such as “see resume” will not be accepted. You may use “N/A” for fields that are not applicable. Starting salary will be based on overall relevant experience from your employment application. Supplemental information or changes to your application will not be accepted after the job posting closes.
The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information.
We reserve the right to verify high school and college education for the top candidate(s).
Benefits:
Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information.
Benefits:
Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information.
Pay Range
$37.14 – $47.35
Hours
8:00 am – 5:00 pm, Monday – Friday. This position is in person.
Job Close Date
04/01/2024
Type of Posting
External
Department
Office of the City Clerk
Regular/Temporary
Regular
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
City Hall, 301 W. Second Street
Preferred Qualifications
Preferred Experience:
- Provides staff support to the City Council including attending Council meetings and preparing minutes as required.
- Develops and maintains city-wide strategic plans for best records and information management practices.
- Experience and knowledge of professional records and information management theory, best practices, principles, standards, industry trends, and compliance requirements.
- Skill in handling multiple tasks and prioritizing job duties. Experience in developing corporate and information management policies and procedures consistent with best practices.
- Strong customer service orientation. The ability to be innovative and adaptable to provide recommendations that meet not only the information governance requirements but the business needs and available resources.
- Supervises a variety of administrative functions within the Clerk’s Office. Manage an information management program, ensuring compliance with the City of Austin’s Information Management code laws and best practices.
- Ability to maintain neutral in sensitive political environments such as elections or opposing viewpoints expressed by elected officials or city executives.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1. Directs the functions and daily operations of the office.
2. Provides staff support to the City Council including attending Council meetings and preparing minutes as required.
3. Provides services to voters, petitioners, City departments and political candidates.
4. Ensures all activities are carried out in compliance with departmental policy, local, state, and federal regulations and laws governing activities.
5. Improves operations and streamlines work processes.
6. Manages all human resource activities including employment, employee relations, and benefits.
7. Manages contracts with private vendors.
8. Manages the preparation of budgets and forecast requirements and reports, including financial reports and performance measures reports.
9. Manages the citizen recognition, petition validation, lobbyist and liquor licensing processes and the Council approved records program.
10. May act as City Clerk and/or Deputy City Clerk in his/her absence.
Responsibilities- Supervision and/or Leadership Exercised:
Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of modern management principles and practices.
- Knowledge of federal, state, and city rules and regulations governing unit functions.
- Knowledge of federal, state and local laws and city ordinances.
- Knowledge of supervisory and managerial techniques and principles.
- Knowledge of budgeting methods.
- Skill in coordinating various functions.
- Skill in managing the activities of personnel engaged in unit functions.
- Skill in developing and implementing plans to achieve goals and objectives.
- Skill in establishing and maintaining effective working relationships with City Council, City Managers and Department Directors.
- Skill in handling conflict and uncertain situations.
- Ability to communicate effectively both verbally and in writing.
Criminal Background Investigation
This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within
the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
