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SalaryPosition Description
Under minimal supervision, the Assistant Chief Clerk performs a variety of complex clerical and administrative duties. Incumbents will be assigned to assist the Chief Clerk with overseeing the daily administration and operations of several areas of responsibilities. Work may include but is not limited to assigning and supervising the work of others, assist in planning, assist with establishing goals and objectives, assisting with the development of schedules, priorities and standards for achieving goals, coordinating and evaluating program activities, and relieving the Chief Clerk.
100% of the incumbent's time will be spent on the duties and responsibilities listed below. Incumbents may not perform all essential duties and responsibilities but may be required to execute as assigned. Some positions may require working before, during, or after an emergency or disaster at the department's discretion.
100% of the incumbent's time will be spent on the duties and responsibilities listed below. Incumbents may not perform all essential duties and responsibilities but may be required to execute as assigned. Some positions may require working before, during, or after an emergency or disaster at the department's discretion.
Duties and Responsibilities:
- Assists in supervising support staff in the assigned Harris County Justice of the Peace Court.
- Assists in planning, organizing, delegating, and overseeing the daily operations of several areas of responsibility to ensure compliance with applicable laws, policies, and procedures.
- Assists in overseeing and managing the assigned office to ensure staffing coverage, productivity standards are met, and it's effectiveness.
- Assists in researching and maintaining a comprehensive knowledge and understanding of applicable laws, criminal and civil procedures, policies and procedures to effectively communicate with staff, colleagues, elected officials, department heads, judges, attorneys, pro-se litigants, assistant district attorneys, law enforcement and other professionals to resolve problems, answer questions, and modify policy and procedures.
- Research, collects, and generates activity and statutory reports that show performance measures.
- May provide input regarding hiring and training of new employees.
- Develops and coordinates court dockets for trials and hearings, including complaint preparation, scheduling of officers/witnesses and summoning juries.
- Responds to public inquiries which may include but is not limited to attorneys, defendants, and citizens. Some inquiries may require problem-solving and utilizing independent judgment after conducting the appropriate research and analysis.
- Orders and maintains inventory of office supplies and ensures that all office equipment is working as required and serviced as necessary.
- Performs all other duties as assigned.
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net
Requirements
Education and Experience:
- High School Diploma or G.E.D. equivalent from an accredited educational institution.
- Four (4) years of related experience.
- Two (2) years of experience in a courtroom setting.
Knowledge, Skills, and Abilities:
- Knowledge of filing systems.
- Knowledge of local, state, and federal laws, rules and regulations specific to the area of responsibility.
- Knowledge of court procedures.
- Ability to plan and train entry-level clerical employees.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Ability to create and maintain complex files and written douments.
- Ability to work independently.
- Ability to handle multiple tasks in a fast paced environment and remain calm and handle stressful situations.
- Ability to work under pressure and public scrutiny.
- Ability to work well with the public and support staff.
- Knowledge of office procedures; of spelling, punctuation, grammar, and arithmetic; and of business or program terminology, methods, and procedures.
- Proficient in Microsoft Suite ( Word, Excel, PowerPoint, Sharepoint).
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
General Information
Position Type and Typical Hours of Work:
- Regular Full-time
- Hours will be discussed during departmental interview.
Salary:
- Depends on Qualifications
- Based on 26 Pay Periods
- Plus, benefits
- Reports To: Chief Clerk
- Supervises Positions: Supervisors and Court Clerks
Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
BENEFITS
Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.
The following list of benefits is offered only to employees in regular(full-time) positions:
- Medical
- Dental
- Vision
- Wellness
- Life Insurance
- Long-term disability
- Employee Assistance Program
- 10 days of vacation each year for the first five (5) years of service. Accrual rates increase based on years of service.
- 10 county holidays plus one (1) floating holiday
- Professional development opportunities
- Dependent Care Reimbursement Plan
- Healthcare Reimbursement Account
- 457 Deferred Compensation Plan
The following benefits are also available to regular (full-time) employment and may be available to part-time employees:
- Retirement pension (TCDRS)
- Flexible schedules (varies by department)
- Transportation Assistance (Metro RideSponsor Program)
- Flexible schedules (varies by department)
In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County benefits website:
https://hrrm.harriscountytx.gov/Pages/Medical.aspx
