Address
Form of work
SalaryThe Data Analyst II (DA II) in the Injury Prevention Unit/Texas Overdose Data to Action (TODA) performs data abstraction and compilation related to Texas unintentional and undetermined overdose deaths. The DA II will be primarily responsible for identifying, analyzing and summarizing pertinent information from death certificates, justice of the peace/medical examiner records, and toxicology reports. This position will enter data into the Centers for Disease Control and Prevention (CDC) State Unintentional Drug Overdose Reporting System (SUDORS) through the CDC Secure Access Management System (SAMS). The DA II will request, track, and receive documents from new and existing data providers. The DA II cleans, scans, stores, and organizes documents pertaining to Texas unintentional and undetermined overdose deaths from data providers, which includes state and county agencies; medical examiners; and justices of the peace. This position will engage in data quality improvement projects such as re-abstracting cases and maintaining record management systems. Other related duties as assigned. The DA II works under the TODA Manager.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
(30%) Compiles unintentional and undetermined overdose death data from multiple data sources (i.e. death certificates, medical examiner and justice of the peace reports, and toxicology reports). Analyzes and identifies pertinent information from source documents as defined by the State Unintentional Drug Overdose Reporting System (SUDORS). Translates pertinent information into SUDORS registry codes based on established CDC guidelines. Adheres to CDC guidelines), grant deadlines (bi-annually), and administrative and programmatic requirements.
(30%) Contacts justices of the peace and medical examiners to obtain data/verification information on cases in a timely fashion to meet grant requirements. Requests, tracks, and receives documents from new and existing data providers. The data abstractor cleans, scans, stores, and organizes documents pertaining to Texas unintentional overdose deaths from data providers, which include state and county agencies; medical examiners; and justices of the peace. Follows up with reporting sources as needed. Assists in improving data collection processes by identifying issues and assisting in mitigating them.
(20%) Engages in data quality improvement and security projects. Will provide re-abstraction and cross validation of cases as needed to ensure high quality abstraction. Cross trains and supports other abstractors on maintaining and implementing secure systems for digital and physical files throughout the abstraction process.
(15%) Assists epidemiologists in responding to data requests. Writes responses to correspondence and/or replies to telephone inquiries by providing required data, information, or assistance as required.
(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
(30%) Compiles unintentional and undetermined overdose death data from multiple data sources (i.e. death certificates, medical examiner and justice of the peace reports, and toxicology reports). Analyzes and identifies pertinent information from source documents as defined by the State Unintentional Drug Overdose Reporting System (SUDORS). Translates pertinent information into SUDORS registry codes based on established CDC guidelines. Adheres to CDC guidelines), grant deadlines (bi-annually), and administrative and programmatic requirements.
(30%) Contacts justices of the peace and medical examiners to obtain data/verification information on cases in a timely fashion to meet grant requirements. Requests, tracks, and receives documents from new and existing data providers. The data abstractor cleans, scans, stores, and organizes documents pertaining to Texas unintentional overdose deaths from data providers, which include state and county agencies; medical examiners; and justices of the peace. Follows up with reporting sources as needed. Assists in improving data collection processes by identifying issues and assisting in mitigating them.
(20%) Engages in data quality improvement and security projects. Will provide re-abstraction and cross validation of cases as needed to ensure high quality abstraction. Cross trains and supports other abstractors on maintaining and implementing secure systems for digital and physical files throughout the abstraction process.
(15%) Assists epidemiologists in responding to data requests. Writes responses to correspondence and/or replies to telephone inquiries by providing required data, information, or assistance as required.
(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of office practices and administrative procedures.
Knowledge of English grammar, spelling, punctuation, and writing style.
Skill in organizing, supporting, coordinating, facilitating, and monitoring various activities of diverse individuals and/or groups and teams.
Skill in email, e.g. Outlook, and calendar software functions.
Skill in searching the Internet for information.
Skill in constructing and maintaining databases and spreadsheets.
Skill in constructing, proofing, editing, formatting, and maintaining documents, databases, and spreadsheets.
Skill in organizing information and developing reports, training materials, and presentations using word processing and other software (MS Word, PowerPoint, Excel).
Skill in communicating information clearly, concisely, and effectively both verbally and in writing.
Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Skill in coordinating, facilitating, organizing, and processing travel arrangements and reimbursements.
Ability to interpret and apply agency rules, regulations, policies, and procedures.
Ability to organize and manage multiple and diverse tasks/projects in an effective and efficient manner.
Ability to work under deadline pressures and cope well in stressful environments.
Ability to write clearly and concisely with minimal grammar, spelling, punctuation, and formatting errors.
Ability to communicate effectively within the agency and with the public.
Ability to implement administrative procedures and to evaluate their effectiveness.
Ability to exercise judgment and critical thinking in evaluating situations, making decisions, and effectively working through areas of conflict.
Ability to establish and maintain effective working relationships with supervisors and co-workers.
Must be able to move at least 25lbs, e.g., copy paper boxes, chairs, and conference room tables with or without accommodations.
Knowledge of office practices and administrative procedures.
Knowledge of English grammar, spelling, punctuation, and writing style.
Skill in organizing, supporting, coordinating, facilitating, and monitoring various activities of diverse individuals and/or groups and teams.
Skill in email, e.g. Outlook, and calendar software functions.
Skill in searching the Internet for information.
Skill in constructing and maintaining databases and spreadsheets.
Skill in constructing, proofing, editing, formatting, and maintaining documents, databases, and spreadsheets.
Skill in organizing information and developing reports, training materials, and presentations using word processing and other software (MS Word, PowerPoint, Excel).
Skill in communicating information clearly, concisely, and effectively both verbally and in writing.
Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Skill in coordinating, facilitating, organizing, and processing travel arrangements and reimbursements.
Ability to interpret and apply agency rules, regulations, policies, and procedures.
Ability to organize and manage multiple and diverse tasks/projects in an effective and efficient manner.
Ability to work under deadline pressures and cope well in stressful environments.
Ability to write clearly and concisely with minimal grammar, spelling, punctuation, and formatting errors.
Ability to communicate effectively within the agency and with the public.
Ability to implement administrative procedures and to evaluate their effectiveness.
Ability to exercise judgment and critical thinking in evaluating situations, making decisions, and effectively working through areas of conflict.
Ability to establish and maintain effective working relationships with supervisors and co-workers.
Must be able to move at least 25lbs, e.g., copy paper boxes, chairs, and conference room tables with or without accommodations.
Registration or Licensure Requirements:
NA
NA
Initial Selection Criteria:
1 year of experience with review of either: death certificates, medical examiner/ justice of the peace reports, law enforcement reports, medical record review or experience analyzing interview or focus group data.
1 year of data entry experience.
A background in either anthropology, social work, public health, first response, medical care or law enforcement are recommended.
1 year of experience with review of either: death certificates, medical examiner/ justice of the peace reports, law enforcement reports, medical record review or experience analyzing interview or focus group data.
1 year of data entry experience.
A background in either anthropology, social work, public health, first response, medical care or law enforcement are recommended.
Additional Information:
"IMPORTANT, PLEASE READ THE FOLLOWING INFORMATION PRIOR TO SUBMITTING AN APPLICATION FOR THIS POSITION:
Information on the application must clearly state how the applicant meets initial selection criteria in the Summary of Experience section in order to be interviewed. Resumes will not be accepted in lieu of an application.
Applicants must provide information relevant to the required experience for this position. Answer all questions and completely summarize your experience including technical and managerial responsibilities and any special training, skills and qualifications for each position you have held in the employment history section of application.
All fields on the application must be filled-in completely. This includes, but is not limited to, previous salary, previous supervisor, and reason for leaving previous position.
Applicants selected for an interview will be required to complete an in-basket exercise.
Agency salary policy, budget and candidate’s qualifications will dictate final salary offer.
This position is eligible for full-time telework within the state of Texas.
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 68S, 60C, HM, 230X, 4E0X1, 43HX, 43MX, 43EX. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx
"IMPORTANT, PLEASE READ THE FOLLOWING INFORMATION PRIOR TO SUBMITTING AN APPLICATION FOR THIS POSITION:
Information on the application must clearly state how the applicant meets initial selection criteria in the Summary of Experience section in order to be interviewed. Resumes will not be accepted in lieu of an application.
Applicants must provide information relevant to the required experience for this position. Answer all questions and completely summarize your experience including technical and managerial responsibilities and any special training, skills and qualifications for each position you have held in the employment history section of application.
All fields on the application must be filled-in completely. This includes, but is not limited to, previous salary, previous supervisor, and reason for leaving previous position.
Applicants selected for an interview will be required to complete an in-basket exercise.
Agency salary policy, budget and candidate’s qualifications will dictate final salary offer.
This position is eligible for full-time telework within the state of Texas.
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 68S, 60C, HM, 230X, 4E0X1, 43HX, 43MX, 43EX. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx
MOS Code:
None
None
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
