Assistant Administrator - Academic Affairs

ABOUT UT SOUTHWESTERN MEDICAL CENTER

The University of Texas Southwestern Medical Center ranks among the top academic medical centers in the world.  Its faculty members - who are responsible for a broad array of groundbreaking biomedical research advances - are respected for their dedication to teaching and patient care.  The medical center has four degree-granting institutions: UT Southwestern Medical School, UT Southwestern Graduate School of Biomedical Sciences, UT Southwestern School of Health Professions and the UT Southwestern School of Public Health.  The schools train about 3,700 medical, graduate, and allied health students, residents, and postdoctoral fellows each year.

UT Southwestern was named one of the Top 5 Best Organizations for Leadership Development (BOLD) Award winners by the National Center for Healthcare Leadership (NCHL) in 2022. The NCHL conducts a survey of health care organizations across the U.S. every other year to assess all components of organizations' efforts to prepare and develop leaders.

A great medical center offers outstanding patient care in addition to fine teaching and innovative research.  We emphasize compassionate medical treatment.  UT Southwestern's physicians are equipped to bring the latest laboratory findings to each patient.  We provide inpatient care to nearly 117,000 people and oversee approximately 3 million outpatient visits annually. UT Southwestern has approximately 21,000 employees and an operating budget of approximately $4.1 billion.

POSITION SUMMARY

Partners with Director of Administrative Development and Support Services and other institutional leaders to oversee the management, operations and strategic planning of a department or division in the areas of operations, budget planning, fiscal and resource planning/administration, human resource utilization, policy administration, and coordination and negotiation of activities with other entities. Provides a training opportunity for hands-on experience in Administrative Leadership within a department. Role would serve as a pathway towards a Departmental Administrator position in an Academic Department.

Any qualifications to be considered as equivalents in lieu of stated minimums require prior approval of Vice President for Human Resources or his/her designee.

EXPERIENCE AND EDUCATION

REQUIRED

        Bachelor's degree in Business Administration or related field

        Three (3) years of directly related experience.

        One (1) year in supervisory/management capacity.

PREFERRED

        Master's degree in Business or Healthcare Administration.

        Eight (8) years directly related experience.

        Four (4) years in supervisory/management capacity.

JOB DUTIES

        Supports and partners with Director of Administrative Development and Support Services on Medical School and Health System goals, interim needs in departments/divisions and other administrative and financial issues.

        Provides, interim assistance, oversight and management in any of the following areas and duties identified below:  day-to-day administration of the department/division; works in close collaboration with departmental leadership to ensure strategic and operational plans are not delayed due to lack of administrative leadership; may represent the Chair in various meetings and venues.

        Participates in strategic planning to ensure that department/division and UTSW goals are aligned and contribute towards market growth, revenue enhancement, cost containment, maximizing clinical practice and research productivity.

        Advises the department/division on fiscal matters; ensure fiscal control through a reliable system of expenditure and revenue management; provide support to leadership in managing and monitoring individual financial management issues; monitor budget and fiscal performance, recommending corrective action where appropriate; prepare and analyze financial reports; sets up and monitors appropriate internal control practices; provides accurate up-to-date financial information to Department Chair/Center Director and departmental leadership to support the successful financial management of the department/division.

        Oversees department/division human resource activities including, but not limited to, recruitment, interviewing, selection, visa management, salary analysis and sourcing, disciplinary actions, leave administration, employee development, and performance evaluations of classified staff, faculty, trainees, and fellows.

        Partners in the search process for Department Administrators; including position posting, hiring manager functions, and onboarding of Department Administrators. Work with Department/Division Chairman and Academic Affairs leadership to identify the needs and the candidates who can fill them.

        Creates and develops business plans and models and propose changes associated with funding lines, departmental research activities, clinical activities and faculty compensation where appropriate; helps educate department/division leadership in management and strategic planning for research and clinical programs; facilitates partnerships and strategic alliances for clinical expansion and engagement with the community.

        Manages the day-to-day administration of the research enterprise within the department/division; direct grant administration, support the preparation of major research proposals from a financial and administrative perspective.

        Oversees the administrative component of the promotion and tenure and faculty appointment process and ensures the department is following the appropriate policies working in partnership with the School of Medicine Dean's Office.

        Manages programs and standards of performance to continually measure and evaluate safety, service and quality improvement, training, allocation of resources and application of corrective actions as necessary.

        Directs and manages the department/division's billing and revenue cycle operations.

        Provides administrative direction to the educational programs of the department/division under the direction of the Chair and Residency Director; supervises appropriate staff and provides coordination and oversight of functions of the Residency and Fellowship Training Programs.

        Provides administrative direction to the research support of the department;/division in collaboration with the Chair, ensures compliance with institutional guidelines and state and federal laws.

        Performs other duties as assigned. 

WORKING CONDITIONS

        Work is performed primarily in a general office environment. 

To learn more about the benefits UT Southwestern offers, visit https://www.utsouthwestern.edu/employees/hr-resources/

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community.  As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.