Administrative Specialist, Senior

Washington County Community Corrections is seeking a talented team player to join us as a Senior Administrative Specialist. As part of the Community Corrections Management Information System (MIS) team, this role provides diverse administrative support duties and functions requiring a high level of integrity and the ability to be detail oriented.
On any given day you will find yourself:

• Receiving and processing court judgments.
• Quickly and accurately processing time-sensitive documents related to community corrections.
• Preparing files for transfer to other county agencies.
• Running daily reports.
• Responding to time-critical requests from deputies and police officers in the field, court staff, district attorney's staff, DHS, probation officers, or staff in other counties.
• Performing a variety of accounting duties.

Ideal Candidate
Our ideal candidate is a team player who can also operate independently as needed, has the ability to take direction, and has excellent communication and interpersonal skills. They will possess a professional positive demeanor, exceptional attention to detail, and the ability to learn new computer systems. Although not needed to be successful in this role, knowledge of public safety systems (CJIS, LEDs, etc.) would be helpful.
To review the complete classification and list of knowledge, skills, and abilities for this position, please use this link: Administrative Specialist, Senior
About the Department
Washington County Community Corrections serves an important role in keeping our community safe. This department works to prevent the recurrence of crime among adult Justice Involved Individuals (JIIs) by holding them accountable to the conditions of their supervision while supporting their efforts to live successfully in the community. Community Corrections supervises approximately 2,800 individuals using a range of evidence-based strategies while working in partnership with the Courts, law enforcement, and the Oregon State Board of Parole and Post-Prison Supervision.

Community Corrections is eager and committed to hiring individuals that reflect the many diverse communities of Washington County, which will strengthen and bring improvements to the way we serve the community. As a commitment to your growth and professional development, Community Corrections leadership encourages and supports the success of all our employees through training, mentoring, and coaching.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all the hiring criteria described above. The Senior Administrative Specialist performs a variety of administrative support duties of considerable complexity requiring thorough knowledge of the organization and its procedures and operation details; prepares correspondence using considerable independent judgment in content and style; performs skilled word processing and keyboarding; and supervises support staff.Education and Experience:

• A high school diploma or equivalent.

AND

• Four (4) years of progressively responsible experience providing administrative or clerical support.

Additional department specific requirements:

• Must pass a comprehensive background investigation.
• Ability to become LEDs (Law Enforcement Data Systems) certified.
• Ability to become notary certified.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses if applicable.
Next Steps:

1. Apply today! Instead of submitting a resume, we ask that you complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law.
2. MQ Review: Human Resources will screen applications for MQs beginning the week after the posting closes.
3. Subject Matter Expert (SME) Review: A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials including responses to the supplemental questionnaire.
4. Panel Interview(s): The top 6 - 8 candidates who pass the SME review will be invited to participate in a panel interview.
5. Conditional Offer: Human Resources will extend a conditional offer to our top candidate. Successful completion of a background check is required to be appointed to the position.
6. Start Date: A start date will be determined after all conditions of employment have been met.

Our Commitment to You: Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
Status of Your Application:
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about job postings.
Veterans' Preference:
If you are a Veteran and would like to be considered for a Veterans' Preference for this recruitment, please review instructions using this link: Veterans' Preference Points Instructions
Accommodation under the Americans with Disabilities Act:
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail at: careers@washingtoncountyor.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Questions (?) Regarding This Recruitment
Elle Krueger, Talent Acquisition Business Partner
Elle_Krueger@washingtoncountyor.gov
Additional Resources:

• New to GovernmentJobs.com? Visit https://www.governmentjobs.com/home/applicationguide for a comprehensive, step-by-step guide on the application process.
• For technical support, contact Government Jobs' Live Application Support at 855-524-5627.

Employment Type: Full Time Regular