Administrative Specialist Ii

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3/22/2024 (8:00 PM EDT)

24-01641

Pay Grade10

Salary

$34,664.88 Annually 

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

 

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Hiring Agency

Cabinet for Health & Family Services | Office of Inspector General

Location

116 Commerce Ave
London, KY 40744 USA

Description

The Office of Inspector General (OIG) performs many varied functions for the Cabinet for Health and FamilyServices. OIG has five Divisions, Division of Regulated Child Care, Division of Health Care, Certificate ofNeed, KY Health Information Exchange, and Division of Audits and Investigations. These Divisions cover a widevariety of job tasks and duties in varied settings throughout Kentucky, which include inspecting and licensingchildcare and healthcare facilities and services, and conducting investigations of complaints in thosefacilities, as well as investigating Medicaid fraud and other types of complaints for the Cabinet.
This position provides administrative support to the Southern Enforcement Branch of the Division of HealthCare. As an Administrative Specialist II, you would assist in day-to-day operations to include answeringphones, open and distribute mail, fielding questions from the public, monitoring schedules, managing personnelfiles, monthly reports, and conducting new employee orientation for new Branch employees.
This position isalso responsible for reviewing and proofreading health care packets and processes, checking submissions foraccuracy and completion, assisting staff with basic computer needs, accesses the following databases: Aspen,Acts, Oscar and MDS to input and retrieve information.This position maintains time and attendance records of branch staff, assists with timesheet entries, workschedule changes, and runs payroll reports in KHRIS. The Administrative Specialist II is an office positionwith a 5-day work week and reports to the OIG Enforcement Branch in London, KY (Laurel County).
If you are a professional, self-motivated, positive person with a desire to use your administrative and peopleskills to improve healthcare in Kentucky, and you desire to work with a team of dedicated professionals whobelieve in their mission, we would love to welcome you to our OIG family!
Responsibilities and Duties

• Performs administrative support functions for the Eastern Enforcement Branch.
• Reviews and proofs health care packets and process for accuracy and completion.
• Assists office staff with basic computer needs.
• Accesses, inputs and retrieves information from the ASPEN, ACTS, OSCAR and MDS online databases.
• Monitors schedules and makes appointments.
• Maintains personnel files.
• Creates monthly reports.
• Conducts new employee orientation for new employees at the Branch level.
• Answers phones.
• Opens and distributes mail.
• Maintains time and attendance records.
• Assists staff with payroll errors.
• Runs payroll reports for errors and missing time in KHRIS.
• Order office supplies and maintains inventory of equipment and supplies.
• Maintains vehicle log, computer log and training log.
• Other duties as assigned.

Preferred Knowledge, Skills and Abilities

• Background in health services is preferred to address the needs of our customers.
• Excellent interpersonal skills with the ability to communicate effectively and respectfully with people of diverse backgrounds and in diverse settings.
• Highly organized with the ability to multitask.
• Excellent writing and written communication skills.
• Proficiency with use of computers and Microsoft Outlook, Word and Excel programs for daily tasks.
• Highly organized individual and experience managing a large case load are preferred.
• Customer Service Experience.

The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federalgovernment with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will onlyuse E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of HomelandSecurity (DHS) at 888-897-7781 or https://www.e-verify.gov/.

Minimum Requirements

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Casey Shelley at Casey.Shelley@ky.gov or 606-330-2030.

An Equal Opportunity Employer M/F/D