Address
Form of workAdvertisement Closes
12/15/2023 (7:00 PM EST)
23-10022
Administrative Specialist II
Pay Grade10
Salary
$38,516.40 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
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Hiring Agency
Cabinet for Health & Family Services | Department for Public Health
Location
275 E Main St 1 E-A
Frankfort KY 40621 USA
Frankfort KY 40621 USA
Description
The Kentucky Department for Public Health (KDPH) is responsible for developing and operating state publichealth programs and activities for the citizens of Kentucky. The Division of Epidemiology and Health Planningis responsible for the control of communicable disease, disease surveillance and investigation, injuryprevention and research, vital statistics, and health data.
The Office of Vital Statistics is proud to bewithin the Department for Public Health, and the Division of Epidemiology and Health Planning. The datareported to Vital Statistics is exceedingly important to improve the health and well-being of Kentuckycommunities.
The Office of Vital Statistics has an opening for an Administrative Specialist II position within the Adoptionand Birth Amendment Unit. The Vital Statistics Branch is seeking an individual who is self-motivated andwilling to be involved with birth records at a detailed level.
The ideal candidate exhibits exceptionalplanning/organizational/communication skills, and is comfortable working with hospital staff, attorneys,administrative staff, and the public. Computer literacy and the ability to multi-task with different computerprograms/systems is essential.
The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federalgovernment with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will onlyuse E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities,please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify
Responsibilities and Duties:
The Office of Vital Statistics is proud to bewithin the Department for Public Health, and the Division of Epidemiology and Health Planning. The datareported to Vital Statistics is exceedingly important to improve the health and well-being of Kentuckycommunities.
The Office of Vital Statistics has an opening for an Administrative Specialist II position within the Adoptionand Birth Amendment Unit. The Vital Statistics Branch is seeking an individual who is self-motivated andwilling to be involved with birth records at a detailed level.
The ideal candidate exhibits exceptionalplanning/organizational/communication skills, and is comfortable working with hospital staff, attorneys,administrative staff, and the public. Computer literacy and the ability to multi-task with different computerprograms/systems is essential.
The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federalgovernment with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will onlyuse E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities,please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify
Responsibilities and Duties:
- Receives and reviews Adoption Judgements, VS-102 forms (Adoption Information Forms), Specific Court Orders, Name Change Orders, and New Birth Corrections to ensure they are acceptable for processing according to KRS 213.
- Maintaining security and confidentiality of vital records
- Assures that all corrections are made to birth records, and edits are provided in required systems.
- Provides professional and prompt communication to customers.
- Interpreting departmental policy to the public
- Drafts correspondence or other responses to administrators, attorneys, clients and/or the general public which require interpretation and application of policies and procedures.
- Contacts public by phone and in writing to resolve inaccuracies or inconsistencies in records and reports.
- Complying with KRS 213 and 901 KAR mandates
- Provides direct service to walk-in applicants.
- Supports the Unit Supervisor in the responsibilities for the Adoption and Amendment Unit's requirements
- Cross trains with other units for backup responsibilities
- Ability to work under pressure and decision-making
- Organizational and Communication Skills
- Attention to detail
- Analytical and Creative Thinking
- Time management and Dependability
- Teamwork and Initiative
- Experience with Microsoft Word, Excel, Outlook
Minimum Requirements
EDUCATION:Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS:One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE:Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION:Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Jennifer Young at jennifern.young@ky.gov or 502-564-4954.
An Equal Opportunity Employer M/F/D
