Administrative Specialist I - Critical Facilities

JOIN THE EXCITING WORLD OF BUILDING AUTOMATION AND ENERGY MANAGEMENT

Come build your career in the innovative and impactful industry of Building Automation and Energy Management. At ATS, we are committed to providing the best energy management and facilities solutions for our customers and leading the market in building technologies. Our talented team of systems integrators make a difference by engineering, installing, and maintaining building automation systems that are thoughtfully designed to reduce energy consumption, optimize building performance, and provide the best conditions for tenant occupants.

We work with facilities of all types, from world-class research labs and hospitals, to high-profile corporate campuses, to cutting edge data centers. In a world with increasing focus on how to address energy management challenges and build sustainable solutions for the future, our clients rely on us to lead the way. Each building is a puzzle and we are the experts at solving them.

Our work has a tangible, positive impact on the world around us and we are proud and excited to do it.

BECOME PART OF A COMPANY THAT VALUES YOU AS AN INDIVIDUAL

At ATS our most important asset is our people. Our employees are truly incredible and we are proud of their accomplishments. ATS team members are intelligent, hard-working, and take pride in every project and every customer interaction. We know they care about the valuable work they do and we care about making sure they have all the support they need to thrive and grow, including, but not limited to:

• Fair and equitable pay that meets and exceeds market rates
• Robust retirement savings with unbeatable 401(k) employer match and profit-sharing bonuses
• Paid holidays and time off that increases with tenure
• Comprehensive medical, prescription, dental, and vision options to meet your specific needs
• Ongoing training and development both in-house and through educational assistance benefits
• Employee wellness resources and annual events
• Additional information about our benefits can be found at https://atsmsi.com/wp-content/...

BUILD YOUR CAREER WITH US

As an Administrative Specialist, you will interface with Project Managers, Cost Control, and Accounting Supervisor in order to support the administrative and accounting functions within the Critical Facilities division of ATS. You will help Project cost compilation and preliminary analysis while managing out-of-state taxes and registrations, subcontractor paperwork distribution, and vendor invoice processing. You will also have the opportunity to:

• Compile project cost details utilizing accounting software.
• Create invoice packages in PDF.
• Subcontract administration including management of subcontract paperwork, invoices, and payments.
• Create project cost guidelines, and prepare and file use tax returns in multiple states.
• Complete customer prequalification applications.
• Prepare and file use tax returns in multiple states.
• Perform monthly job cost reviews.
• Update and maintain master job cost and billing documents.
• Process inter-company cost transfers.
• Jobsite insurance enrollment and maintenance .

For more information on the duties and responsibilities for this role, please contact us

SOME QUALITIES WE'RE LOOKING FOR

• A positive and proactive approach to addressing challenges
• Excellent verbal and written communication skills
• A sense of ownership and pride in your work
• A commitment to lifelong learning and curiosity
• Enjoyment in working both in teams and on personal projects
• Demonstrates integrity, credibility, and dignity in an environment of mutual trust and respect
• An agile approach to everyday projects and tasks

BACKGROUND AND EXPERIENCES THAT WILL SET YOU UP FOR SUCCESS

• Strong foundation in Microsoft Excel
• Exceptional time management and organizational skills
• Practice working independently
• Proven workload prioritization, multi-tasking, and working under pressure in an occasionally fast-paced environment to meet deadlines
• Experience working on mid- to long-term projects and while being able to react to unanticipated demands for time

JOB DETAILS YOU SHOULD KNOW

• Base salary for this position ranges from $46,000 - $56,000 and is based on experience and tenure
• This is a full time, exempt position. Typical work days are Monday-Friday
• This position requires an in-office presence

ATS is an equal opportunity employer and we are committed to complying with all federal, state, and local laws providing equal employment opportunities. When making hiring and employment decisions, we do not discriminate based on race, color, national origin, ancestry, religion, sex, gender identity, sexual orientation, marital status, pregnancy, age, military service, military or veteran status, physical or mental disability, medical condition as defined under state and federal law, or any other legally protected category. All such discrimination is strictly prohibited.

The above job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.