Administrative Specialist

HLA Engineering and Land Surveying, Inc. (HLA) is the region’s leading professional services firm providing consulting services in civil engineering, land development, land and construction surveying, transportation and urban planning, and construction management. For over 50 years, HLA has been dedicated to the success of our projects and clients, striving to positively impact the communities we serve.

We are seeking a highly motivated Administrative Specialist with demonstrated experience to join our team. As an Administrative Specialist you will play a crucial role in supporting the efficient operation of our civil engineering office by handling administrative tasks and ensuring smooth communication between various departments. The successful candidate is a versatile professional able to manage multiple tasks efficiently while ensuring accuracy and compliance in all processes.

Key Responsibilities

• Perform technical editing of documents and reports, ensuring accuracy, clarity, and adherence to company standards. Utilize advanced Microsoft Word formatting skills to enhance document presentation and readability.
• Assist in preparing and distributing engineering, marketing, and planning reports, contract specifications, planning documents, statement of qualifications, and other office correspondence.
• Front desk reception including managing a multi-line phone system, welcoming clients, and maintaining smooth communication flow throughout the office.
• Maintain and update office records, including client databases, project files, and administrative documents.
• Purchasing office supplies and equipment. Coordinate with vendors and suppliers to order, receive, and inventory necessary office supplies and equipment.
• Support project managers with the preparation of funding opportunity summaries, funding applications, and maintaining a funding tracking workbook.

Qualifications:

• 3+ years of proven experience working in an administrative role, preferably in a professional services environment.
• Highly skilled in Microsoft Office products, particularly Word and Excel, and technical ability to self-learn industry software.
• Associate or bachelor’s degree in business administration, office management, or a related field preferred; high school or equivalent diploma required.
• Knowledge of civil engineering terminology and processes is desirable but not required.
• Excellent written and verbal communication skills.
• Motivated, positive attitude and strong work ethic.

We offer a competitive salary of $4,000 to $5,500 per month, based on your experience and work hours. HLA offers a competitive benefits package including a generous PTO plan, 7 Paid Holidays, Company paid Health, Dental, and Vision Insurance with HSA plan, a 401(k)-profit sharing plan with employer contributions, and eligibility for an annual bonus.

As an equal opportunity employer, HLA deeply invests in our team, fostering a collaborative, supportive, and professional environment where everyone feels valued and empowered. We offer one on one mentoring, early opportunities to work on challenging projects, and the potential for career advancement. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Visit our website to learn more about our people, Mission, Vision, Values, and the projects we work on. Find us at hlacivil.com.

Ready to take the next step in your career? Apply now by submitting your resume and a personalized cover letter. Dive into a role that promises growth, challenge, and the chance to be part of a professional team. We're excited to hear from you!

Job Type: Full-time

Pay: $4,000.00 - $5,500.00 per month

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Yakima, WA 98902: Relocate before starting work (Required)

Work Location: In person