Administrative Specialist

Job Summary:

The Administrative Specialist provides internal and external support to all customers, handling a variety of projects and tasks simultaneously.

Job Scope and Essential Functions:

Responsibilities:

• Answer calls promptly and with a smile, verifying information and being resourceful
• Greet visitors with high energy and coordinate individuals and/or groups to assigned conference rooms; manage room reservations and set-up
• Efficiently coordinate shipping and mailing, incoming mail
• Purchase office supplies, lunchroom supplies and other items as requested
• Back-up for building service calls and inspections
• Administrative projects and tracking
• Administrative support and projects for Executive Leadership Team
• Assist Accounting Department with AP and reports
• Assist Project Coordinators with reports and projects
• Corporate Travel liaison

Role Competency:

· Communication: actively listen to needs of all customers, respond accurately and professionally, possess strong oral skills, show enthusiasm, team player

· Resourceful: minimize costs related to purchasing, locate information quickly and thoroughly, prioritize and organize admin processes, possess common sense

· Dependability: reliable, flexible, self-motivated, willing to help others, maintain confidentiality and excel at time management

· Perseverance: remain constant, align goals with Company strategy, positive attitude, high regard for oneself and others, overcomes obstacles with integrity, motivated to achieve

KCC Core Values:

· Reputation

· Teamwork

· Caring

· Do The Right Thing

· Whatever It Takes

· Fun

Qualifications:

• 3+ years administrative experience

Technology Skills:

• Microsoft Office Suite
• Bluebeam (Recommended)

Physical Demands: is capable of sitting for extended period of time at desk and working on the computer

Working Conditions: 100% office environment

Job Type: Full-time

Pay: $49,000.00 - $52,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Oak Brook, IL: Relocate before starting work (Required)

Work Location: In person