Administrative Specialist 2, Finance

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve.  We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.   Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY:  The salary range for this position is $49,096.79 to $80,436.91 for Schedule A, and $49,096.79 to $76,415.06 for Schedule B.  For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The New Jersey Judiciary, Monmouth Vicinage is seeking a self-directed, organized, analytical administrative professional to work under the Court Executive 2B (Finance Division Manager) or other supervisory personnel. The selected candidate’s primary responsibilities will be in the areas of purchasing, accounts payable and fixed assets. This individual will obtain quotes for purchases; review vendor bids or product history for cost savings or award of contact; recommend purchases of equipment, materials, or supplies; and create purchase orders in the NJSTART system.  This individual will verify entered data against source documents; analyze data using Excel; establish and maintain recordkeeping systems; perform accounts payable functions in NJSTART; enter payments in the New Jersey Comprehensive Financial System (NJCFS); reconcile, research, and resolve billing discrepancies; record fixed assets in the assigned electronic inventory system and assist with scanning fixed assets as part of the annual inventory process. This individual will cross-train co-workers; write user documents; recommend improvements to operating procedures and work processes; participate in meetings in and/or outside of work unit/team; and perform other support duties as required. 

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.