Executive Administrative Support Specialist

Job Type
Full-time
Description
Location: Pleasantville, New Jersey (Onsite Position)
Position Overview:
We are seeking an experienced Full Time Executive Administrative Support Specialist who thrives in managing multiple projects and responsibilities with precision and initiative. The ideal candidate will excel in providing executive-level Administrative Support, demonstrating exceptional communication, organization, and problem-solving skills. This role requires the ability to work independently while maintaining a high level of accuracy and confidentiality.
Key Responsibilities:

1. Anticipate and fulfill the needs of executive and managerial staff, ensuring they have the necessary resources and support.
2. Act as the primary point of contact for internal and external communications, promptly and professionally handling inquiries and relaying messages.
3. Manage executive calendars, scheduling appointments, complex meetings, and travel arrangements.
4. Handle incoming emails, responding to inquiries and requests in a timely and professional manner.
5. Track deadlines for compliance and important tasks, ensuring timely submission of all necessary documentation and reports.
6. Encourage colleagues to meet deadlines and adhere to requests promptly.
7. Assist with various administrative tasks and projects as assigned, demonstrating strong decision-making and problem-solving skills.
8. Collaborate with members of the VP team leading department activities and events.
9. Demonstrate dedication to meeting the needs of internal and external stakeholders while maintaining respectful interactions.
10. Maintain confidentiality and discretion in handling sensitive information.
11. Proactively anticipate future needs and take initiative to address them.
12. Demonstrate resourcefulness in solving problems and handling unplanned or ambiguous circumstances.

Essential Skills:

1. Strong decision-making abilities to prioritize tasks effectively.
2. Effective problem-solving skills to address challenges efficiently.
3. Excellent interpersonal skills to communicate effectively with colleagues and stakeholders.
4. Professional communication skills, both written and verbal, to convey information clearly and diplomatically.
5. Proficient time management skills to handle multiple tasks simultaneously.
6. Ability to adapt to changing priorities and work effectively in a fast-paced environment.

Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
We are an equal opportunity employer and welcome applicants from all backgrounds to apply. If you have a passion for property maintenance and a desire to work for a reputable company, we encourage you to apply for this exciting opportunity.
Requirements
Requirements:
- Minimum of four (4) years' experience supporting executive-level personnel.
- Demonstrated ability to handle unresolved situations, frequent changes, delays, or unexpected events while maintaining a calm disposition.
- Strong judgment, problem-solving skills, initiative, and follow-through.
- Highly motivated and organized individual willing to take ownership and accountability for their work.
- Self-starter who can work independently with excellent follow-through.
- Team player with strong communication skills, both written and verbal.
- Ability to maintain the highest level of confidentiality in all work dealings.