Address
Form of work
SalaryAdministrative Professional 4 (Department of Children and Youth) PN 20044203
(2400027Y)About us:
This position has been identified to transition to the Department of Children and Youth (DCY). Our mission is to promote positive, lifelong outcomes for Ohio youth through early intervention, quality education, and family support programs. More information on the transition will be communicated during the hiring process.
At DCY, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work!
- Low-cost health care benefits with FREE dental and vision after completed eligibility period
- Guaranteed 11 paid holidays each year
- Significant employer paid OPERS contributions
- Employee tuition reimbursement programs
- Wellness incentives for healthcare participants
- And much more!
To learn more about DCY, please visit our website at Department of Children and Youth | Ohio.gov.
Major Duties and Responsibilities
Under direction, provides secretarial and non-routine administrative support (i.e., independently formulates decisions and/or judgments involving non-legal interpretation of policies and procedures as they would apply to given situation to resolve problems, to prepare correspondence and/or reports, or to carry out other assignments): serves as Office of Families and Children (OFC) liaison with designated Ohio Department of Children and Youth (DCY) Offices (e.g., Office of Employee and Business Services [OBES]) to receive and disseminate information related to fleet management, asset control, and security administration and safety; reviews and summarizes operational reports (e.g., lease vehicles); researches and prepares data for budget inclusion; assists in writing budget justification; monitors spending and maintains fiscal records (e.g., monitors and reviews cost reports to ensure accuracy of allotted funding); assigns state vehicles to OFC employees and tracks individual monthly use (e.g., reviews and reconciles Department of Administrative Services [DAS] monthly invoices, lost voyager cards, accident claims, and approved maintenance for vehicle fleet; verifies drivers licenses and driving records of OFC employees; works with DAS Risk Management to resolve and process issues associated with car accidents and property damages).
Performs other administrative duties (e.g., coordinates acquisition and maintenance of office equipment [e.g., copiers; printers; telephones]; researches cost information for purchase of new equipment; ensures office equipment is operational and functioning properly for OFC employees; completes minor maintenance [e.g., replaces toners, drums, and rollers]; troubleshoots and notifies Office of Information Services [OIS] when issues with equipment cannot be resolved; arranges for on-site repairs); disseminates information from DCY Move Team to OFC staff regarding facility moves; assists with moves (e.g., ensures cubicles are available and ready to utilize); oversees paycard (e.g., reviews requests for materials and supplies) and coordinates purchases with Office of Fiscal and Monitoring Services (OFMS).
Performs other related duties as assigned (e.g., attends and participates in staff meetings, conferences, and trainings; answers phone calls; greets visitors; participates in charitable activities for OFC; operates personal computer to produce correspondence, reports, and other documents; maintains logs, records, and files).
The following are the minimum qualifications for this position. For further consideration, applicants must clearly identify how qualifications are met within the education and/or experience sections of the applications.
Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/Administrative Professional field.
- Or 30 mos. exp. or 30 mos. trg. in secretarial/Administrative Professional field.
- Or 12 mos. exp. as Administrative Professional 2,16872.
- Or equivalent of Minimum Class Qualifications For Employment noted above.
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
Knowledge of: English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*; budgeting*; government structure & process*
Skill in: Keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators).
Ability to: Deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral.
(*) Developed after employment.
Supplemental Information
Unless required by legislation or union contract, starting salary will be the minimum salary of the salary range 10 (step 1, currently $24.53 per hour) associated with this position.
All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application.
Unless the posting requires, please do not include attachments, as attachments will not be considered as part of your application.
Travel required, as needed. Must provide own transportation or, in order to operate a state vehicle, you must have a valid driver’s license.
The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.
Status of posted positions
You can check the status of your application online be signing into your profile and clicking the “My Jobpage” tab to view completed submissions and submission details. If you have questions other than your applications status, please direct them to dcy.humanresources@childrenandyouth.ohio.gov.
Benefits
State Of Ohio Jobs
Columbus, OH