Address
Form of work
SalaryAdministrative Professional 3
(2400036N)About Us:
Our mission is to save lives, reduce injuries and economic loss, administer Ohio's motor vehicle laws and preserve the safety and wellbeing of all citizens.
What You'll Do:
Ohio Department of Public Safety - Ohio Investigative Unit
Report In Location: 1970 West Broad Street, Columbus, Ohio 43223
Work Hours: 8:00 am to 5:00 pm
Under the general supervision of the Ohio Investigative Unit (OIU) command staff, performs non-routine administrative tasks:
- Independently formulates decisions &/or judgements involving non-legal interpretation of policies & procedures in order to resolve problems: Prepares correspondence &/or reports;
- Serves as liaison between administration & district offices; Communicates decisions, directives &/or assignments to appropriate staff; Represents division &/or agency at meetings &/or conferences, organizes & schedules conferences & events;
- Reviews & summarizes reports on operations, fiscal &/or personnel activities, etc;
- Makes recommendations & assists in developing new procedures & programs;
- Completes & processes court orders to seal & expungements; Assists with follow-up & associated paperwork for confidential investigations;
- Processes information &/or case requests from other agencies; Assists with correspondence, watch notifications, & referrals; monitors long-term case follow-up;
- Enters information into employee repository information system (ERIS)
- Prepares, gathers & assists with Commission on Accreditation for Law Enforcement Agency (CALEA) proofs;
- Performs public relations duties; Researches & responds to inquiries & complaints, furnishes information & explains programs to the public;
- Assists with public records requests (e.g., processes initial request; routes request to proper section; assists with fulfillment of request; ensures timeliness of response, etc.);
- Researches & prepares data for budget inclusion; Assists in writing budget justification;
- Works on special assignments & projects as directed;
- Prepares reports, publications, memos & presentations for dissemination outside work unit.
Performs clerical tasks:
- Receives, opens, logs, & distributes incoming mail; Answers phone & screens calls; Maintains inventory of general office supplies & equipment; Tracks & enters requisitions for orders; Coordinates acquisition & maintenance of office machines;
- Prepares records retention & disposal schedules & arranges record transfers; Produces typed materials, mailings & certificates.
Performs secretarial tasks:
- Handles & maintains fleet information;
- Prepares confidential correspondence &/or reports; Maintains confidential files;
- Maintains calendar &/or makes travel arrangements for supervisor &/or OIU employees; Enters & tracks travel expenses
- Prepares payroll reports &/or timesheets;
- Assists with recruitment efforts for OIU by collecting, corresponding, & contacting individuals interested in employment with OIU & relaying employment information;
- Handles sensitive telephone calls; Routes calls to appropriate parties for response;
- Performs other related duties as assigned.
What’s in it for you:
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
Medical Coverage
- Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.
Dental, Vision and Basic Life Insurance
- Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.
Time Away From Work and Work/Life Balance
- Paid time off, including vacation, personal, and sick leave
- 11 paid holidays per year
- Childbirth/Adoption leave
Employee Development Funds
- The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
Ohio Public Employees Retirement System
- OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.
Deferred Compensation
- The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.
30 mos. exp. or 30 mos. trg. in secretarial/Administrative Professional field.
- Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/Administrative Professional field.
- Or 12 mos. exp. as Administrative Professional 2, 16872.
- Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Administrative Support/Services
Technical Skills: Administrative Support/Services
Professional Skills: Attention to Detail, Customer Focus
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
Major Worker Characteristics
Knowledge: Public Relations; Office Practices & Procedures (OSHP/OIU)*; Agency Policies & Procedures
(ODPS)*; Government Structure & Process.
Skill: Word Processing (Microsoft Office Applications); Equipment Operations (General Office Equipment).
Ability: Define problems, collect data, establish facts & draw valid conclusions; complete routine forms; maintain accurate records; use proper research methods in gathering data; gather, collate & classify information about data, people or things; handle sensitive inquiries from & contacts with officials & general public.
(*)Developed after employment.
This position may be filled by lay-off or certification eligibility list if applicable.
This position will be filled in accordance with the bargaining agreement if applicable.
A BCI and FBI fingerprint check, a background check, including a polygraph examination, may be required on all selected applicants.
A comparative analysis and/or drug test may be a requirement of the hiring process
