Administrative Professional 1 - Department Of Children And Youth (Pn 20036702)

Administrative Professional 1 - Department of Children and Youth (PN 20036702)

This position has been identified to transition to the Department of Children and Youth (DCY). Our mission is to promote positive, lifelong outcomes for Ohio youth through early intervention, quality education, and family support programs. To learn more about DCY, check out our website at childrenandyouth.ohio.gov. More information on the transition will be communicated during the hiring process.

At DCY, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work!

• Low-cost health care benefits with FREE dental and vision after completed eligibility period

• Guaranteed 11 paid holidays each year

• Significant employer paid OPERS contributions

• Employee tuition reimbursement programs

• Wellness incentives for healthcare participants

• And much more!

To learn more about DCY, please visit our website at Department of Children and Youth | Ohio.gov .

What You'll Do:

This position serves as administrative support for the drafting, sourcing and agreement management areas of Contracts & Monitoring. Under direction, independently, or as part of a team perform secretarial tasks, research, data entry, data tracking, using tracking management systems (i.e. database systems, Ohio Buys), prepares correspondence, track and obtain signatures of Executive Management at Ohio Department of Children and Youth. The individual will work closely with internal staff and external partners. In addition, this position is responsible for:

• Tracking signature authority (includes using obtaining electronic and wet signatures from internal management and external vendors and grantees).
• Update performance reports for agreements (includes aging tracking, outstanding logs, items not assigned).
• Managing and monitoring two email boxes (one internal and one external). Responding or Forwarding email to proper internal staff for response. Tracking outstanding and aged items in the boxes.
• Preparing management reports such as “to do” lists, aging reports, outstanding/non-completed item reports.
• Scheduling meetings with internal staff and external partners.
• Processing digital mail for Contracts & Monitoring unit.
• Attend meetings and take notes with managers in Contracts & Monitoring.
• Monitor main phone line for Contracts & Monitoring.

Hybrid Work Details

Subject to DCYs teleworking policy and an approved teleworking agreement, this position is eligible to work from a remote location on a hybrid basis. The selected applicant may be required to complete initial trainings prior to being eligible to telework. All requests to telework are reviewed on a case-by-case basis and must be approved by DCY’s Deputy Director of Human Resources and management, subject to the conditions outlined in the agency policy and teleworking agreement.

1 yr. training or 1 yr. experience in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 months training or 6 months experience in relevant technical terminology.
- OR -

• equivalent of Minimum Class Qualifications For Employment noted above
• Job Skills: Administrative Support/Services, Computer literacy, Scheduling
• Professional: Verbal Communication, Written Communication

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Major Worker Characteristics:

Knowledge of:

English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*.

Skill in:

Keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators).

Ability to:

Deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral.
(*)Developed after employment.

Unless required by legislation or union contract, starting salary will be the minimum salary of the Salary Range (27), Step (1), currently at $19.99 per hour associated with this position.

Status of posted positions

All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application.

Unless the posting requires, please do not include attachments, as attachments will not be considered as part of your application.

You can check the status of your application online be signing into your profile and clicking the “My Jobpage” tab to view completed submissions and submission details. If you have questions other than your applications status, please direct them to ODJFSCareers@jfs.ohio.gov.

Background Check Information

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.