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SalaryPrimary Location: United States of America-OHIO-Franklin County-Columbus
Work Locations: DPCS Franklin 4545 Fisher Road Suite D Columbus 43228
Organization: Rehabilitation & Correction - Parole and Community Service
Classified Indicator: Classified
Bargaining Unit / Exempt: Bargaining Unit
Schedule: Full-time
Compensation: $19.99
Unposting Date: Mar 25, 2024, 10:59:00 PM
Primary Job Skill: Clerical & Data Entry
Technical Skills: Administrative support/services
Professional Skills: Customer Focus
Agency Contact Name: Gina Seel
Agency Contact Information: gina.seel@odrc.state.oh.us
Administrative Professional 1 - 20022789
(240002ND) Job Duties
Guided by the Agency's mission "To reduce recidivism among those we touch" the Division of Parole & Community Services is looking for a dedicated security-minded Administrative Professional to assume the duties and responsibilities of an Administrative Professional 1 at Operation Support Center in the Parole Board Section, Franklin County.
**Please note this position may include a hybrid work schedule
This position shall be filled in accordance with the provision of theOCSEA/AFSCME, Collective Bargaining Agreement. ODRC bargaining unit members have selection rights before non-bargaining unit members. All other applications will only be considered if an internal bargaining unit applicant is not selected for this position.
Updates/changes to your application submission can be made while the posting is open by logging into your profile and editing the application. After the posting closes, no changes can be made.
This position is located:
Operation Support Center, Parole Board Section, Franklin County
- Please note the position will be considered a Hybrid schedule and hours will be non-traditional:
Monday - Friday 8:00 a.m.- 4:45 p.m.
Job Duties:
- Works under general supervision & requires considerable knowledge of clerical functions & office procedures.
- Must obtain and maintain access to law enforcement systems/ databases. Uses Law Enforcement Automation Data Systems (LEADS) computer, National Crime Information Center (NCIC) computer, Ohio Court Network (OCN), Ohio Law Enforcement Gateway (OHLEG) & BCI&I terminal to locate & identify Ohio Parole, Probation, Furlough violators at large.
- Retrieves criminal histories NCIC, BCI&I, parole/furlough violator forms.
- Enters into LEADS & NCIC confidential criminal offense data & identifying information about offenders (e.g., address, date of birth, social security number, fingerprint code, alias, identifying marks such as scars & tattoos).
- Maintains secured files and conducts routine checks of entered data.
- Operates a motor vehicle to transport files and complete duties at offsite locations.
- Operates computer equipment & various web-based programs/software to create, compile reports, (re)produce, load &/or merge attachments involving complex technical, legal, statistical & confidential material (e.g. legal opinions orders from hearings, results of investigations, psychological evaluations, treatment plans, arrest reports, pre-sentence & post-sentence investigations, identifying information, final releases & all other parole & probation reports) from written copy or oral instructions; proofreads, copies & makes corrections.
- Assists in training &/or trains other employees in proper operation & function of equipment & programs, in solving problems/& or monitors systems by troubleshooting.
- Creates, enters & retrieves data/reports into computer system.
- Files &/or maintains distribution of correspondence & reports; searches files & retrieves material; creation of new files, hard copy and server folders, processes closed files.
- Answers routine requests & answers telephone calls
- Processes incoming & outgoing mail; receives & logs in material/office supplies.
- Types routine correspondence.
- Processes expungement requests.
- Attends training sessions; participates on committees & performs other related duties as requested.
- Maintains inventory and serves as backup for field services asset coordinator; schedules maintenance on office equipment; and other duties as assigned.
Qualifications
1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*. Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators). Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral.
(*)Developed after employment.
The final applicant selected for this position will be required to submit to urinalysis prior to an appointment to test for illegal drug use. The State will decline to extend a final offer of employment to any applicant with a verified positive test result. Also, an applicant with a positive test result will not be considered for any position with the State of Ohio for a period of one year. NOT APPLICABLE TO CURRENT STATE EMPLOYEES.
1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
- Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills: Administrative Support/Services Technical: Administrative/Support Services; Professional: Customer Service
(*)Developed after employment.
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ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED ON YOUR CIVIL SERVICE APPLICATION.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:
** Correspondence regarding your application will be sent to the email address provided on your application. **
In order to be considered for this position, you must apply on-line. Paper applications WILL NOT be accepted. DO NOT submit your application to the institution.
You may be required to demonstrate how you meet minimum qualifications.
The Department of Rehabilitation & Correction is a tobacco-free workplace.
Background Check InformationALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED ON YOUR CIVIL SERVICE APPLICATION.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:
- Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
- Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
- Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior. (example: individuals convicted of a felony involving fraud, deceit, or theft from holding a position that has substantial management or control over the property of a state agency.)
** Correspondence regarding your application will be sent to the email address provided on your application. **
In order to be considered for this position, you must apply on-line. Paper applications WILL NOT be accepted. DO NOT submit your application to the institution.
You may be required to demonstrate how you meet minimum qualifications.
The Department of Rehabilitation & Correction is a tobacco-free workplace.
The final candidate selected for the position will be required to undergo a criminal
background check. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.
The final applicant selected for this position will be required to submit to urinalysis prior to an appointment to test for illegal drug use. The State will decline to extend a final offer of employment to any applicant with a verified positive test result. Also, an applicant with a positive test result will not be considered for any position with the State of Ohio for a period of one year. NOT APPLICABLE TO CURRENT STATE EMPLOYEES.
