Administrative Operations Specialist I

Special Instructions to Applicants: All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the application in PDF format . Please note that the applicant tracking system does not convert attachments in Word format successfully.

Position Summary

This Administrative Operations Specialist I position is based in the Interdisciplinary Research Support Office (IRSO), a subgroup of the Office of Research, whose mission is to facilitate the growth of research enterprise at Rice University through the provision of high quality, outcome-focused, administrative support for Rice’s research institutes, centers, and multi-departmental and/or multi-institutional projects.

The Administrative Operations Specialist I will provide administrative and operational support to customer faculty, institutes, centers, and to senior administrators within IRSO and its sub organizations.

We are seeking a dynamic and highly motivated individual ready to kick-start their career in administration. The ideal candidate will possess a foundational knowledge of office procedures, exhibit strong organizational and communication skills, and demonstrate a keen eagerness to learn and grow.

This is a partial remote (hybrid) role with a minimum of 60% presence on campus per week is expected.

Annual Hiring Range : $42,500 to $50,000

Requirements

• Bachelor's Degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted.
• 1+ year of administrative experience
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted.

Skills

• Problem-solver/inquisitive mindset.
• Ability to prioritize work and multi-task.
• Excellent organizational skills.
• Ability to take initiative and ownership of projects.
• Written and verbal communication skills.
• Ability to exercise sound judgment in making decisions.
• Relevant subject matter knowledge.
• Work in virtual meeting environments such as zoom.

Preferences

• Administrative experience working in a higher education setting is preferred.

Essential Functions

• Implements, administers, and evaluates day-to-day business and administrative activities of the department, function, or program.
• Act as primary provider of purchasing support to the department and support initiatives as required.
• Prepare and submit expenditure reports for faculty and support staff as required.
• Provides input on the budget, budget planning and other financial matters.
• Assists in the management and coordination of the human resource function including performance management, promotion, employee relations, compensation, job descriptions, job postings and recruiting.
• Organizes, manages and completes special projects.
• Collects and analyzes data, creates reports, reviews and explains trends; formulates and evaluates alternative solutions and recommendations to achieve the goals of the program or function.
• Analyzes and interprets policies; develops, revises and implements procedures.
• Provide calendar support as required, to include (upon request) the planning and implementation of associated outreach activities that may include communications, events, training, conferences, and fundraising.
• Performs all other duties as assigned.

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster. Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff. More information can be found here: https://coronavirus.rice.edu/policies .