Administrative / Office Assistant

About us

How We Got Here

Founded in 2015, Poppins Productions is an entertainment management and consulting company located in the Midwest. We are focused on the creation of booking opportunities and development of entertainers through consultation and management services which are integrated with business and financial literacy to equip our clientele to be better business leaders. Our services are extended to entertainers of all levels including elite clientele such as Charles Walden, a popular comedian who stars on hit shows, "BET Comic View" and "Def Comedy".

We are eager in looking for new business ventures such as partnerships with national and local organizations, consultants, producers, coaches, dancers, i.e., to help create better opportunities for entertainers to thrive and be successful as entertainers and business leaders. We are committed to diversifying our portfolio and offering exclusive services and products to entertainers to help them to be successful. Under our portfolio, we are proud to add a podcast and hair business, Poppins Urban Podcast and Poppins Extensions Plus.

Poppins Productions is seeking to bring onboard Administrative Office Assistantto join our team in aiding our corporate office and sister organizations, Poppins Extensions, Poppins Urban Podcast, and Mary Essence. We need a knowledgeable and dependable individual with an ability to be innovative and work well under pressure, especially as it relates to the entertainment and beauty world.

Administrative Office Assistant

The Administrative Office Assistant is responsible for assisting and supporting the day-to-day activities of the Human Resources department and tasks to drive organizational initiatives in coordination with the company's business objectives through various activities such as coordinating meetings, updating calendars, phone and email support, internship program, support other departments, i.e,. This role reports directly to the Human Resources Administrator Officer and supports the Department Coordinator

Job Description:

Their duties include but are not limited to

• Create and maintain databases, including receiving registrations and managing databases for events and groups, research and compile data; contact information and other related records.
• Creating and editing publications, agenda, and event invitations.
• Process incoming and outgoing correspondence.
• Answer calls and direct them to the appropriate staff member.
• Collated and file documents.
• As directed by the leader, other office support functions including website and intranet updates.
• Work collectively with other department heads and employees to update the internal internet site.
• Setup and schedule meetings
• Must be able to maintain digital files and records with an effective filing system.
• other assigned tasks and special projects as needed.

Qualifications:

• Must possess a high school diploma or GED.
• Must have six months or more office experience (remote or onsite)
• Demonstrated ability to effectively communicate verbally and in writing.
• Must demonstrate strong interpersonal skills, ability to work under pressure, adapt to changing environments, multi-task, and maintain confidentiality at all times.
• Must be able to work independently and as part of a team, with the ability to communicate effectively with internal and external stakeholders.
• A highly organized (time management) person who pays close attention to details, prioritizes tasks and follows directions.
• Must demonstrate a professional presence, flexibility, and willingness to work evenings and weekends.
• Experience using Microsoft Office or Google Workspace or similar software.

Background Check Statement: Some positions may require a criminal background check which can include fingerprinting due to the nature of the job's responsibilities. Wisconsin's Fair Employment Law, s. 111.31 – 111.395, Wis. Stats., prohibits discrimination because of an arrest or conviction record. However, Dane County may disqualify an applicant if the position's responsibilities are substantially related to the applicant's criminal history (e.g., the nature of the crime and its relationship to the position, whether hiring, transferring or promoting an applicant would pose an unreasonable risk to the business, its employees, customers and vendors, etc.) Management reserves the right to make employment contingent upon successful completion of the background check.

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