Administrative Coordinator

**The hourly range for this position is $20.00 to $27.00 depending on experience. 

The Administrative Coordinator supports the mission of The Museum of Flight by coordinating the logistical and administrative needs of a Museum department’s program, enhancing the flow of communication and information and organizing special projects including on and off-site events. It is paramount this person represents The Museum of Flight and its Vision and Mission, with the highest level of professionalism and integrity.

Essential Duties & Responsibilities

Following is a summary of the essential functions for this job. Other duties may be performed both major and minor, which are not mentioned below. Specific activities may change from time to time.

1. Coordinate projects, programs, and events by assisting internal clients and external clients with program logistics in a timely and accurate manner.
2. Provide logistical, administrative, and scheduling support for daily department operations, events, programs, and projects.
3. Organize and maintain records of communication, correspondence, collateral, and files on multiple aspects of the department’s functions.  
4. Compose and edit communications such as email to promote and inform internal and external stakeholders about programs and events.
5. Maintain, organize, and order material and supplies, adhering to Museum accounting procurement policies and practices.
6. Facilitate and organize program collateral. Includes creating, printing, collating, assembling, stocking, and monitoring inventory.
7. Provide event support including coordination of logistics for program registrations, communication between Museum staff, vendors, participants, and their families. 
8. Coordinate multi-media requirements of activities including photographs and videos as assigned.
9. Conduct data entry, reporting, distribution, and occasional presentation of data. May include managing intranet site content, creating Word documents, Excel spreadsheets, PowerPoint presentations and other third-party programs.
10. Perform other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions.

Education & Experience

• High School diploma or GED required; Two (2) years college experience preferred.
• Two (2) years of administrative assistant or Administrative Coordinator experience.
• Experience in the planning and execution of various multi-faceted events.

Knowledge

• Proficient knowledge of basic project management and event planning

Skills

• Proven exceptional organizational skills, excel at time management with a deadline driven mindset.
• Proven data entry and spreadsheet management skills.
• Demonstrates strong interpersonal skills; effective verbal and written communication.

Abilities

• Customer service mindset with the ability to work among a diverse population that includes all levels of staff, students, teachers, parents, vendors, and volunteers.
• Excellent follow-through and ability to resolve issues in a professional and expedient manner.
• Motivated, self-starter who takes initiative to work through and improve business processes
• Demonstrated proficiency in Microsoft Office specifically Word, Excel, Outlook and PowerPoint programs.

License & Certification

• None

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The position’s typical schedule is Monday thru Friday, 8:30am - 5:00pm.
• May require working additional hours including evenings and weekends based on program need.
• Some on-site attendance is essential to perform the duties of this position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift up to 50 pounds with assistance.
• This position works under normal office conditions that include, repetitive wrist and arm movement and long periods of sitting or standing.
• The ability to bend, carry, reach to the side, front and overhead, push, pull, focus, walk, stand, twist and squat are occasional requirements in a normal education or office setting.
• On occasion, must be able to be physically active 8 hours or more per day.

The Museum of Flight offers full-time employees a generous and comprehensive benefits package which includes medical, dental, vision, flexible spending accounts, a 403(b) retirement plan with a 5% match after 1 year of service, Employee Assistance Program, as well as company paid life insurance, Accidental Death and Dismemberment, short-term and long-term disability.

Our paid time-off plans include vacation, sick, 10 paid holidays and 2 floating holidays.

The hourly range for this position is $20.00 to $27.00 depending on experience. 

The Museum of Flight is committed to reflecting the diverse community around us. We continue to listen, learn, and implement change so that we can become a more inclusive organization that addresses bias and inequity, and better serves our communities. We highly encourage persons of color, members of marginalized communities, women, non-binary, and LGBTQIA+ individuals to apply.

Prior to hire and once an initial offer of employment has been made, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

The Museum of Flight is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, disability, veteran’s status, sexual orientation, or gender identity/expression.

This organization participates in E-Verify.

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