Administrative Coordinator

As an entry level Administrative Coordinator for the Digital Media Team, your primary scope will be focused on administrative tasks, including basic accounting and accounts reconciliation. As a member of the Digital Media team, you will be exposed to various media types with a focus on OTT and streaming TV in a support role with oversight from the Media Director. The opportunity for you to take on greater responsibilities and career advancement will be quick for the fast learner!

This is an entry level, full-time, hybrid, salaried position headquartered in Herndon, VA. Local candidates preferred for onsite hybrid role, but all are welcome to apply (eastern time zone only).

THE IDEAL CANDIDATE
You are interested in all things Media! You are clever but also understand that hard work and a “can-do” attitude are important attributes. You pay great attention to detail, organization, and are able to take on simultaneous projects. You take the initiative to achieve your goals and welcome new challenges. You do not give up. Your perseverance is limitless and there is nothing you cannot do; you know this! You are confident but not arrogant. You are kind and courteous, but you are also determined and persuasive, and that is how you make things happen.

The ideal candidate is someone who takes pride in their work and feels a strong sense of accomplishment for a job well done. They possess the ability to get work done quickly, accurately, and on time!

RESPONSIBILITIES

• Reconcile and process invoices monthly; interact with our internal accounts payable department, as well as outside vendors
• Assist in all aspects of media activity including accounts reconciliation, reporting, media presentations, plans, flow charts, posting, among other assignments
• Traffic spots and instructions to media outlets
• Learn the day-to-day procedures and processes of managing assigned accounts
• Become proficient in using applicable media software programs
• Work with calculations and other quantitative data and research

REQUIREMENTS

• Ability to work in a hybrid office environment, onsite 2-3 days weekly
• Bachelor's Degree
• 1+ years’ professional work experience in admin, accounting, or related field
• Media buying in an advertising agency environment, preferred but not required
• Proficient in MS Office suite, specifically Excel and PowerPoint
• Proficient in Google suite, (docs, sheets, slides)
• Excellent written and verbal communications skills
• Acute attention to detail and strong organizational skills
• Demonstrated ability and comfort level working in a fast-paced environment, maintains composure under pressure
• Skilled at multi-tasking simultaneous projects to maintain workflow and meet hard deadlines
• Must have a sense of urgency
• Strong critical thinking abilities
• Must be proactive and adept at problem solving

COMPENSATION
Competitive compensation will be commensurate with experience. Participation in company benefit offerings include medical, dental, vision, 401(k), paid vacation, wellness and more.

NEXT STEPS
If you are interested in this position and believe your experience is a perfect fit, please COMPLETE the online application.Please be sure to include a current resume along with your contact information. Incomplete submissions will not be considered. No phone calls please.

ABOUT TEAM VELOCITY
Team Velocity is a full-service marketing agency serving the automotive industry, providing fully integrated marketing solutions to OEMs and dealerships nationwide.

We are revolutionizing the automotive industry with cutting-edge technology to help dealers sell and service more cars. Made by dealers for dealers, Team Velocity’s proprietary technology platform Apollo® analyzes consumer behavior to predict who will buy, what they will buy, and when they are ready to service. Apollo automates the entire communication process by delivering hyper-personalized campaigns across every touchpoint, maximizing ROI, and lifetime revenue.

Our vision is to serve our clients with a single technology platform that empowers them to execute intelligent marketing across every online and offline channel. We aim to deliver a frictionless consumer experience, from the initial engagement to a final transaction.

Our team members are hard-working and driven to achieve success for our clients and our unique culture promotes creativity, camaraderie, and success.