Administrative Coordinator

Join the Sheet Metal and Air Conditioning Contractors’ National Association (SMACNA), a leading international trade association representing 3,500 signatory contracting firms across the globe. With offices in Chantilly, Virginia, and Washington, D.C., SMACNA promotes quality and excellence in the sheet metal and air conditioning industry.

SMACNA is currently seeking two Administrative Coordinators to join its Labor and Operations departments. The ideal candidate will have excellent organizational, oral, and written communication skills, be detail oriented, a team player, possess the ability to prioritize, initiate and complete tasks effectively and efficiently, use sound judgement, and be articulate. Strengths should include problem solving, optimizing processes, and strong interpersonal skills. Proficiency in Microsoft Office is a must.

Responsibilities:

• Provide administrative support to the department team, including scheduling meetings, phone calls, travel arrangements, and event coordination
• General administrative duties including drafting communications, managing mailings, customer/member service, preparing reports, and maintaining appropriate filing systems
• Coordinate both in-person and virtual meetings, including arranging conference calls and setting up Zoom or Teams meetings
• Take meeting minutes and distribute to attendees as needed
• Proofread documents for accuracy and clarity
• Prepare and process expense reports
• Handle sensitive and confidential information with discretion
• Perform other administrative tasks and special projects as assigned

Requirements:

• Proven experience in an administrative or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Attention to detail and accuracy
• Ability to handle multiple tasks, projects, and priorities effectively and professionally
• Proactive problem-solving skills
• Takes ownership and initiative
• Ability to work independently and in a team environment

Send resume to SMACNA Human Resources, PO Box 221230, Chantilly, VA 20153-1230 or email to jobs @ smacna.org.

SMACNA is an Equal Opportunity employer. We do not discriminate in hiring on the basis of race, color, national origin, sex, gender identity, sexual orientation, religion, age, disability, protected veteran status, or any other characteristic protected by federal, state or local law.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• association or non-profit: 2 years (Preferred)

Ability to Relocate:

• Chantilly, VA 20151: Relocate before starting work (Required)

Work Location: Hybrid remote in Chantilly, VA 20151