Administrative Coordinator

Administrative Coordinator

Anticipated Starting Salary Range: $43,000 - $50,000

Starting Salary Commensurate with Qualifications and Experience

Please note: Candidates must apply on the SCC’s Career Center website at https://careercenter.scc.virginia.gov. Applications received through Indeed will not be considered.

The State Corporation Commission (SCC) is seeking an Administrative Coordinator to join our Health Benefit Exchange (HBE) division. This position offers the unique opportunity to join Virginia’s recently transitioned state-based exchange and will join a growing professional team. The Administrative Coordinator will be responsible for providing administrative support to the HBE’s External Affairs and Policy team. This position offers a hybrid work schedule (generally 3 days of telework and 2 days in office per week) as well as opportunities to attend job-related training.

Responsibilities of this position will include:

• Scheduling in-person and virtual meetings and events, and meeting logistics coordination
• Maintaining division calendars, contact list management, and template and newsletter formatting
• Tracking and communication support for division in-boxes
• Assisting in consumer problem resolution
• Drafting and distributing meeting agendas, minutes, and notes as needed
• Conducting research
• Preparing presentations
• Managing files and records
• Coordinating materials for marketing events
• Providing support to supervisors and staff with travel reimbursements
• Collating team contributions for the HBE Weekly Report
• Offsite event planning
• Expense tracking
• Formatting and finalizing documents and correspondence by proofreading; editing for grammar, punctuation, spelling, clarity, and word usage
• Assisting with website updates as needed
• Tracking and scheduling continuing education and training for division staff
• Processing division mail
• Ordering supplies and materials
• Performing related duties as assigned

Qualifications

Preferred qualifications include experience providing administrative support to office staff. The ability to thrive in a fast-paced and evolving work environment is essential. Excellent written and verbal communication skills, experience using meeting coordination and email automation software, and the ability to effectively and professionally manage and communicate technical, sensitive, and/or confidential matters to diverse groups of people are essential. Ideal candidates for this position will readily adapt to new situations and be open to change; anticipate administrative needs of a team; have strong problem-solving skills; identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; and work well in group problem solving situations. The ability to manage and meet multiple and tight competing deadlines, shift quickly from one task to another, and the ability to establish and maintain effective working relationships with state officials, SCC staff, and the general public is essential. Applicants must be proficient in the use of a personal computer, particularly with email software (Microsoft Outlook is utilized), Microsoft Teams, Word, SharePoint, Excel, and PowerPoint.

SCC Information

Located in downtown Richmond, Virginia, the SCC is a state agency with regulatory authority over many business and economic interests in Virginia. More information about the SCC may be found on our website: www.scc.virginia.gov.

The SCC offers its employees rewarding, impactful public-service work; flexible telework options and work-life balance; and professional development opportunities. The SCC fosters a high-performing workforce with a commitment to diversity and inclusion, collaboration, and alignment with the SCC’s mission and strategic goals. Core benefits provided to SCC employees include competitive health and life insurance programs, pre-tax spending accounts, leave programs, and paid state holidays. Employees participate in a state retirement plan with options for tax-deferred retirement savings including employer matching. The state funds a short and long-term disability program.

The SCC regulates various companies and industries in Virginia; therefore, to avoid any conflict, employees are required to sign a Conflict of Interest Form and must dispose of any stock they hold in a regulated company or dispose of any licenses or certificates they hold in any industry regulated by the SCC unless otherwise permitted. Employees also shall report employment of household members by a regulated company.

The SCC is an Equal Opportunity Employer. Military veterans and national service alumni are encouraged to apply. The SCCuses the E-Verify system to confirm identity and work authorization and does not provide sponsorship. If requested, the SCC will provide reasonable accommodation to applicants in need of accommodation in order to provide access to the application and interview process. A background investigation is conducted on the selected candidate as a condition of employment.

The information you submit must clearly demonstrate your experience and qualifications as they relate to this position. Interview consideration is based on the information submitted online.

This position will be classified in the SCC Salary Structure as a Grade O-7 and is classified as non-exempt under the provisions of the Fair Labor Standards Act (FLSA).

How to Apply

This position will remain open until filled; however, interested candidates are strongly encouraged to apply by close of business on March 8, 2024.

Candidates must apply on the SCC’s Career Center website at https://careercenter.scc.virginia.gov. Applications received through Indeed will not be considered.

Job Type: Full-time

Pay: $43,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Richmond, VA 23219