Administrative Coordinator Ii (Lancaster)

Hiring Range: $34,065 to Commensurate based on experience
Full Time or Part Time: Full Time
Additional Detail
Title Description-Administrative Coordinator is the advanced level in the class series for Administrative Coordinator. Positions are responsible for providing administrative support by coordinating complex administrative functions and projects for executives and boards. The Administrative Coordinator II is distinguished from Administrative Coordinator I by being responsible for planning, coordinating, and performing complex administrative activities while providing guidance and/or supervision to other clerical or administrative staff.
The successful candidate will have skill in handling a wide range of task in a fast-paced environment on a daily basis, while providing excellent customer service in every interaction, working effectively with other employees, professionals, and with the public.
We are seeking a candidate with considerable knowledge of general clerical and administrative practices and procedures; of modern office practices and experience in fiscal/accounting, computers skills in word processing, spreadsheet, data base and graphic software packages. Some knowledge of basic techniques in conducting, planning, research, evaluative and statistical work. Candidates will be able to understand, apply, and communicate agency program and service information; assist with the measurement of program performance against goals and objectives. They must be able to communicate effectively both orally and in writing with strong writing, spelling, grammar, and proofreading skills.
General Work Tasks (Illustrative Only) -

• Oversees the work of administrative support staff to ensure the efficiency of administrative and business processes, programs, and agency.
• Recommends and processes appropriate personnel actions.
• Applies knowledge of policies, rules, regulations for administrative areas assigned.
• Plans, implements, and coordinates special projects, staff, and resources and prepares or supervises the preparation of management reports.
• Provides training in administrative practices and procedures for staff and others.
• Handles multiple administrative responsibilities; and
• Serves as a liaison for management on administrative issues.

Knowledge, Skills, and Abilities:
Knowledge- Considerable knowledge of office systems, business practices and administrations; business English; basic math; and programs, operations, and administrative policies and procedures. Working knowledge of principles, practices and techniques of supervision. Some knowledge of budgeting and financial principles and practices.
Skills- Skill in operating a variety of automated office equipment including calculator, fax/copier and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs.
Abilities- Demonstrated ability to: supervise diverse administrative functions; plan and schedule work activities for others; read and understand complex written materials and oral instructions; analyze and evaluate complex administrative situations, research information through several processes; exercise appropriate judgment in establishing priorities, schedules and work methods; perform basic budgeting and or accounting functions; exercise judgment in the interpretation of situations and the recommendation of administrative or personnel actions; and communicate effectively both in writing, such as special reports and speeches, and orally for presentations.
Education and Experience- High school diploma supplemented with course work in a business education program or course work in office administration offered by business schools, vocational-technical institutes, and community colleges and related administrative and leadership or supervisory experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
Preferred Qualifications:
Experience working in an office environment.
Special Requirements:
Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen. The investigation may include fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), and other checks requested by the hiring authority.
All offers of employment are contingent upon satisfactory results of the required checks and screenings.
Employee must be willing to work in the community shelter in the event of a natural disaster or emergency.
Special Instructions to Applicants:
Applications for this position must be submitted electronically through this website. Mail, emailed, faxed or hand delivered applications will not be accepted.