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Form of workAll Waystone employees are expected to demonstrate our core competencies as outlined below. The role of Administrative Associate has unique requirements and duties; however, these responsibilities are to be executed within the organization's framework of core values. Waystone expects all employees to be high performing, self-motivated, learners and leaders.
SUMMARY: Administrative Associate will work closely with Waystone's Managing team to perform administrative duties for the Compliance US division.
Candidates seeking employment as an Administrative Associate must demonstrate strong organizational skills, high attention to detail, work effectively as member of a team, be able to learn quickly, and proactively interact with a diverse group of clients.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage Head of Product's calendar and travel arrangements.
- Oversee proposal and contract generation.
- Track US sales pipeline.
- Act as a liaison to our sourced IT and other third-party vendor.
- Maintain Chicago office by ordering supplies, equipment, and setting up visitors.
- Assist in onboarding new clients and employees.
- Assist in maintaining workflow system
- Some travel may be required (<10%)
REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education:
- An internationally recognized professional qualification.
EXPERIENCE:
- 0-2 years' experience working as a high-level Administrative Associate
- Candidates must have excellent English language skills, excelling in both written and oral communication
- Experience with Microsoft Office including excellent Excel skills is desirable
- Strong analytical skills are a must. Candidates must display the ability to analyze and interpret basic data with a keen eye for detail
- Waystone employees must be self-starters with strong independent motivation and the ability to thrive in an independent work environment
