Address
Form of work
SalaryClassification
Administrative Assistant/Timekeeper
Reports to
Vice President
JOB DESCRIPTION
Summary/Objective
With minimal supervision, the Administrative Assistant/Timekeeper acts as a liaison between several departments within the company and the field. This position would also serve as back-up to the front desk.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Setting up employees in TRACK, reconciling time, requesting variances, allocating equipment usage, and creating payroll imports
- Assists estimating with bid log, proposal templates, gathering required documentation, and record retention and manage estimating calendar
- Runs and compiles various reporting for project managers and customers
- Answering phones, scheduling meetings, backup for the front desk, and miscellaneous clerical duties
- Operates as backup for purchasing department.
- Other duties as assigned.
Competencies
- Communication
- Ethical Practice
- Relationship Management
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
While performing the duties of this job, the employee regularly works in an office setting.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to type, file or lift office supplies up to 20 pounds. The employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms.
Position Type/Expected Hours of Work
This is a full time position. Hours are standard office hours, Monday through Friday.
Travel
No travel is expected for this position at this time.
Required Education and Experience
- High school diploma or equivalent
- Solid experience with Microsoft Office, must be proficient with Excel.
- Engineering on Construction Management Degree or relative experience preferred.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
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Notice to prospective employees: There have been fraudulent postings and emails regarding job openings, EMCOR Group and its companies. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
