Administrative Assistant/Receptionist

POSITION SUMMARY:

The Administrative Assistant/Receptionist is responsible for providing administrative support the executive team to ensure efficient operation of the program services office.

ESSENTIAL SKILLS AND EXPERIENCE:

· High School Diploma or equivalent.

· Associates degree in related field OR three years of related experience in lieu of education.

· Excellent written, verbal, and interpersonal communication skills with strong attention to detail and organization.

· High level Experience with Microsoft Office (Word, Excel, PowerPoint).

· Ability to work effectively in a rapidly changing, multi-task, crisis-oriented environment.

· Ability to work independently and as part of the team to ensure that the highest quality and most relevant aspects of the job and services are provided.

· Conduct relationships in such a way as to promote mutual respect, public respect, and improvement of services.

· Willing to work to support the overall mission of the organization.

· Ability to adhere to strict standards of confidentiality.

· Must possess a valid New Mexico driver’s license, a clean driving record, and proof of insurance; able and willing to travel locally as needed.

· This position is subject to Criminal Background Check (post-offer).

DUTIES & RESPONSIBILITIES:

· Answer the phones and check voice mail daily to respond to administrative related calls as appropriate.

· Answer questions from the public regarding agency needs, including greeting all visitors at the front desk.

· Establish and maintain relationships with vendors.

· Assist with executive duties for the CAO and ED

· Assist clients with accessing program incentives.

· Assist with resource development needs.

· Contributes to the management of donations as needed, including greeting donors, receiving the donation, and ensuring that a donation receipt form is completed.

· Administer CAB snack and soda sales, maintain inventory, and replenish supply as needed.

Participate in regular agency and departmental meetings and other relevant community meetings, as necessary.

· Assist with the maintenance of a safe, clean, and organized workplace.

· Other duties as assigned and relevant to the success of the mission of Crossroads for Women.

· Responsible for confidential and time sensitive material.

PHYSICAL DEMANDS:

· Consistent and regular use of phone required.

· Regular and consistent use of keyboard and mouse.

· Ability to climb stairs on occasion.

· Must be able to occasionally lift up to 25 pounds.

· Consistent sitting for many hours at one time. Majority of day (50%+) is spent sitting at a desk.

· Additional challenges may arise, at which time CRFW may revise this job description.

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Education:

• High school or equivalent (Required)

Work Location: In person