Administrative Assistant/Receptionist

H.B. Neild is looking for a highly motivated, experienced Administrative Assistant to join the best construction team in Southeast Texas and Southwest Louisiana.

Administrative Assistant job duties include, but are not limited to:

· Screen and forward incoming calls and emails.

· Maintain polite and professional communication via phone, email, and mail.

· Greet and assist visitors.

· Create trusting relationships with clients and vendors through exemplary customer service.

· Survey office inventory regularly including in the copy room, break room, coffee bar, and bathrooms, manage supply orders, and stock low inventory.

· Maintain impeccable workplace orderliness.

· Monitor and file employment applications and assist in the onboarding process by way of new hire document management.

· Assist in the preparation of bids and proposals for potential industrial, commercial, and institutional clients.

· Create meeting minutes and correspondence memos.

· Systematize the filing of certificates of insurance and expense receipts.

· Register management for local workshops and conferences.

· Prepare marketing brochures to be distributed to prospective customers.

· Maintain the company calendar and coordinate meetings between project management teams and potential customers.

Experience:

• Prior administrative experience.

Other Requirements, Knowledge, or Abilities:

· Must demonstrate basic to intermediate skills in Microsoft Word, Excel, Outlook, and email.

· Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.

· Uses initiative in carrying out recurring assignments.

· Ability to meet deadlines.

• Effective oral and written communication skills, good vocabulary, good grammar, and the ability to independently compose routine written communications.
• Must be able to pass both a drug screening and background verification.

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative: 5 years (Required)

Ability to Commute:

• Beaumont, TX 77705 (Required)

Work Location: In person