Administrative Assistant/Property Management

We are seeking an Administrative Assistant to become a long-term part of our team and perform a variety of administrative and clerical tasks at our luxury property called Winding Cypress HOA. The right candidate will be extremely well organized, excellent at multi-tasking, have strong written & verbal communication skills, and hold their product level to a high standard. This position will require riding around the community in a golf cart ensuring residents are following the rules and regulations of the residents. We are seeking a candidate with a positive team attitude who has the ability to self-manage while meeting deadlines. The Administrative Assistant reports to the General Manager for additional duties and reviews.

Applicant must be detail-oriented, motivated, hardworking and an enthusiastic individual to perform a variety of office tasks.

Responsibilities:

• Assist in the preparation of regularly scheduled correspondence and reports
• Community Wide Notices: Meetings, BOD Agendas. Newsletters
• Community Violations: Batches and Single Occurrences
• State Filing Fees
• Annual & Budget Meeting Minutes
• Budget Approvals & Community Notices regarding Budget changes and Special Assessments
• Monitor, maintain, and replenish office supplies as needed
• Daily correspondence: inter-office and customers
• Miscellaneous typing, proof-reading, and document creation for other departments
• Write and distribute email, correspondence memos, letters, faxes and forms
• Create & Maintain Organized Filing procedures according to legal obligations
• Update and Maintain several directories simultaneously in an organized fashion
• Liaise with staff and management to handle deadlines for community notices, filings, minutes, etc.
• Assist with overflow from other departments in order to help the company reach deadlines

Qualifications:

• The ideal candidate is detailed oriented, must have good customer service and interpersonal skills, computer skills, and good working rapport with others.
• Proven experience as an administrative assistant (in an Association Management office is a plus)
• Working knowledge of office equipment, like printers and fax machine; ability to use the equipment for multiple purposes beyond copies.
• Proficiency in MS Office (MS Excel, Outlook, Access Database, Power Point)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Familiarity with AppFolio is a plus, but not required
• Excellent written and verbal communication skills
• CAM license is a plus but not required.
• High School degree: additional qualification as an administrative assistant or Property Management Support will be a plus

Pay Rate $23-$24 per hour

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person