Administrative Assistant/Office Manager

Second Avenue is the premier platform for enabling institutions to deploy meaningful capital into single-family residential assets (SFR). Second Avenue’s proprietary technology and exclusive relationships have allowed it to bring scale to select markets across the US. The company provides all aspects of sourcing, acquisition, and property management services for its clients. Second Avenue is a growing company and has approximately 180 employees with major offices in Chicago and Tampa.

We offer a positive culture and professional work environment. Please visit our website for additional background – www.secondavenue.com

Position Summary:

Under the guidance and direction of the HR Director, the Office Administrator will be responsible for duties such as, but not limited to, managing phone calls, greeting visitors, organizing meetings, ordering supplies, and assisting Second Avenue Senior Management with Culture Building activities and communications.

Essential Functions:

• Arrange internal and external meetings, including lodging, catering, and meeting accommodations.
• Manage sensitive business and confidential information with discretion and confidentiality.
• Manage all office administrative activities, including routing of mail, FedEx deliveries and shipments, ordering of office supplies and equipment, maintenance of office equipment, and other day-to-day office operations.
• Support the team and the organization in whatever capacity needed; embracing unexpected duties and projects as they arise.
• Assist with maintaining file system and files correspondence and other records.
• Anticipate business needs, think proactively, and respond appropriately.
• Drive innovation and progress through continuous process improvement or reengineering efforts
• Utilize business acumen to recognize issues, problems and opportunities and recommend actions as needed.
• Maintain conference rooms and organize breakrooms as needed.
• Provide general project management assistance, including maintaining and updating action plans and timelines.
• Assist with company-wide communications and Senior Leadership presentations as needed.
• Other projects or duties as assigned.

Qualifications:

• High School Diploma required; Bachelor’s degree preferred.
• 2-5 years of relevant experience in Office Administration/Assistant roles.
• Experience working with remote locations a plus.
• Must have excellent communication skills and the ability to develop a team environment.
• High level of accountability, quality, and innovation (strives for high performance, emphasizes problem prevention, develops ideas for improvement, document new processes, ensures accuracy of information)
• Self-starter.
• Notary Public strongly preferred.
• Self-Aware and the ability to flexibly interact with others.
• Ability to prioritize and multi-task in an organized, detailed manner, given limited time frames.
• Self-directed and able to determine priorities, meet deadlines, and make decisions.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Proficient in Microsoft Word, Excel and PowerPoint, and Outlook
• Flexible team player, willing to adapt to changes, work outside of standard office hours as needed, and is unafraid of challenges.

Benefits:

• Medical, Dental and Vision Insurance, Employer Paid Short-Term/Long-Term Disability and Life AD&D Insurance, 401k, PTO, and Paid Holidays.

NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. Other duties may be assigned.

Second Avenue is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.