Address
Form of workJob Description
Come Join Our Team at NVNA and Hospice!
Vaccine Requirements: NVNA and Hospice requires vaccination for Covid-19 and Flu as a condition of employment.
The Administrative Assistant/Office Manager reports directly to the Chief Operative Officer, provides executive level support and oversees office administrative tasks and functions.
Essential Functions:- Provides high level support to the chief operating officer.
- Maintains complex, high volume calendar including travel logistics, internal and external meetings, coordinating conference rooms and prioritizing time.
- Manages information flow to and from the office with responsiveness and providing clarity
- Demonstrates leadership to maintain credibility, trust and support with all team members.
- Continually updates job knowledge by participating in educational opportunities.
- Manages the expenses of the COO.
- Maintains the highest level of confidentiality at all times.
- Provide administrative support for executive officer.
- Draft correspondence
- Proofreads and edits written material.
- Oversees special projects as requested.
- Ability to prioritize conflicting activities, work independently and meet deadlines while maintaining a high level of professionalism.
- Participates in Agency meetings to provide input as requested.
- Participates in Agency meetings to provide input as requested.
- Manages meetings under the COO as needed.
- Creates and maintains calendar.
- Develops draft agenda for review.
- Suggests agenda items.
- Distributes agenda with related materials.
- Records meeting minutes
- Archives all related meeting materials.
- Oversees and manages front desk operations and processes.
- Oversees and manages all functions related to office supplies.
Skills/Abilities:
- Expert in Microsoft Word, PowerPoint, Excel, Outlook
- Expert in Adobe Acrobat and all major social media platforms
- Expert in web based board portals
- Expert in administrative procedures and processes
- Possesses a high level of healthcare industry knowledge
- Able to accurately type 65 wpm or better
- Congenial, positive attitude and cooperative
- Highly organized, flexible, dependable
- Able to work under pressure and meet deadlines
- Able to sit for prolonged periods (usually at computer)
Education:
- Associates or higher
Experience:
- 7 plus years of current experience.
We provide a competitive salary, a full suite of benefits, robust clinical education, and the opportunity to work alongside an incredibly talented and committed team.
Benefits:
- Health Care Benefits effective date of hire (Medical, Vision, Dental and FSA)
- Company paid Life Insurance and Long-Term Disability
- Generous Paid Time Off Package
- 401 (k)
- Tuition Reimbursement and Scholarship Program
- EAP (Employee Assistance Program)
About NVNA and Hospice:
NVNA and Hospice is the only independent non-profit home health agency serving Boston's South Shore. Founded in 1920, NVNA and Hospice provides the full continuum of care from home health, palliative, and hospice to support patients and families. We support what everyone wants - high quality care at home. Advanced technology helps us to care for complex patients in the comfort of their own home surrounded by family and friends.
NVNA and Hospice is an equal opportunity employer and does not and will not discriminate on the basis of race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, veteran status, mental or physical disability, genetic information, or any other basis protected by applicable law.
