Administrative Assistant/Hr

Administrative Assistant/HR

The Administrative Assistant/HR will be responsible for facilitating the efficient operation of the drone aviation department by performing a variety of HR and administrative tasks. HR tasks to be performed may include but are not limited to assisting with onboarding staff, reviewing hours in a timekeeping system and assisting in payroll, benefits management, and leave, as well as working with the drone aviation team to enforce company policies and procedures.

Administrative tasks to be performed may include but are not limited to making travel arrangements for employees as directed (flights/vehicle rentals), conducting research, typing, filing, filling out various forms as directed. This position will also drive company vehicles to and from vendors and worksite locations as needed. The Administrative Assistant/HR – Drone Aviation reports to the California Operations Manager with some oversight by the Controller/HR Administrator.

Core Responsibilities and Duties:

Administrative Duties

• Coordinates and schedules travel, meetings, and appointments for Managers or Supervisors
• Books flights and rental vehicles for team members
• Reconciles travel and office expenses to submit to accounting
• Responds to and resolves administrative inquiries by email in a timely manner (24-hour expected response time)
• Performs general clerical and administrative duties as requested, including recordkeeping, managing petty cash, maintaining office supplies, coordinating equipment maintenance, and handling packages and correspondence
• Answers and transfers phone calls, screening when necessary
• Welcomes and directs visitors and clients
• Maintains filing systems as assigned
• Retrieves information as requested from our electronic filing system, preparing written summaries of data when requested
• Assists in organizing office events and functions
• Maintains office supplies and coordinates maintenance of office equipment
• Loads, transports, and delivers items to clients or businesses in a timely manner
• Performs errands, using a company-provided vehicle
• Performs additional related duties as assigned

Human Resource Administrative Duties

• Reviews and audits employee timekeeping records in Paychex for compliance
• Schedules new candidate interviews with Managers/HR in accordance with Outlook calendar availability
• Assists with tracking employee schedules and requested time off
• Updates various spreadsheets with employee data (New Hire tracking, I-9 documentation, etc.)
• Responds to and resolves employee/candidate inquiries by email and Microsoft Teams in a timely manner (24-hour expected response time)
• Performs additional related duties as assigned

Required Skills/Abilities:

• Excellent organizational skills and attention to detail
• Excellent interpersonal and customer service skills
• Ability to professionally interact with clients, the public, contractors, and other employees
• Excellent verbal and written communication skills
• Ability to learn new systems and software such as Expensify and Paychex
• Ability to type at least 45 words per minute
• Ability to work independently and take initiative
• Ability to maintain strict confidentiality in handling sensitive company and customer information
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines
• Proficient using the most current software; Microsoft Office suite; Word, Excel, PowerPoint
• Possession of an unexpired Driver’s License and clean driving record
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Basic understanding of office equipment.
• Ability to pass a background check

Education and Experience:

• High School Diploma or equivalent
• Minimum of 2 years’ experience related to an assistant or administrative role
• Prior HR experience is a plus

Physical Requirements:

• Prolonged periods of sitting at a computer workstation
• Periods of time operating a company vehicle on various roads and terrain
• Must be able to lift up to 15 lbs. at times

Job Type/Class: Full-Time Non-exempt – Hourly

Location: Camarillo, CA US (Full Time in-office setting)

Required travel: Less than 5%

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Camarillo, CA: Relocate before starting work (Required)

Work Location: In person