Administrative Assistant

REQUIRED QUALIFICATIONS

· High School diploma or equivalent.

· Minimum of 5 years of experience in assistant or similar role.

· Advanced in all Microsoft Office products (Outlook, Word, Excel, Publisher etc.)

· Proficient with computers and IT troubleshooting

· Proficient in Photoshop and Adobe Acrobat Pro

DESIRED QUALIFICATIONS

· Previous experience in real estate

· Familiarity with retail real estate

SKILLS and CHARACTERISTICS

· Ability to prioritize and organize work assignments; delegate work and follow-up as necessary to receive desired result.

· Ability to be a clear thinker, analyze and resolve problems exercising good judgment.

· Ability to focus attention on details.

· Ability to input and access information into databases.

· Ability to interact positively with problem clients and/or prospects.

· Ability to ensure security and confidentiality of guest and company information.

· Ability to work without direct supervision.

· Ability to work in person 5 days a week

ESSENTIAL FUNCTIONS (include, not limited to)

· Management of office –not limited to maintaining office supplies, inventory and ordering as needed. Working with IT for computer updates and/or installation of computers for everyone in the office.

· Maintain clean and organized office environment.

· Greet clients and guests as they come to the office

· Answer phone calls at front desk

· Respond to incoming inquiries

· Create and maintain property brochures

· Manage and maintain marketing material internally and on various websites and platforms

· Create direct and mass marketing campaigns and organize feedback

· Produce and coordinate effort with GIS and Marketing, and manage process for creation of customized materials including pitch packages, marketing materials, aerials, maps and custom site plans

· Assist team with research on market, prospects, industry and market reports, void analysis and property data as requested

· Assist team in updating client reports and tracking property documents, dates and renewal agreements

· Maintain internal database for comps, property spreadsheets and client contact information

· Prepare closed deal and update materials, folders and database accordingly

· Draft requests and track progress of legal documents and agreements

· Contributes to team effort by accomplishing related results as needed.

· Assist with TIP reports and expenses

· Coordinate with sign vendors for property signage creation, installation and updates, as needed

· Download standard demographic reports and request specialized reports from GIS

· Acts as a resource in troubleshooting and project coordination.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Vienna, VA 22182: Relocate before starting work (Required)

Work Location: In person