Administrative Assistant

Who We Are

Founded in July of 2016, Care Partners was a career-long vision of two healthcare leaders looking to turn their personal stories of caregiving and love into a completely different approach to healthcare. What happened was so much more. Care Partners is a multi-faceted healthcare organization which showcases a Specialty Medical Group, Caregiving Agency, Practice Management Organization and Specialty Recruiting Organization.

What We Offer

• Quality of Life - Monday through Friday schedule that emphasizes work-life balance
• Benefits - Comprehensive benefits package including paid days off
• Development - Mentoring from the Care Partners leadership team
• Family – If you’re on our team, you’re not an employee—you’re family

Position Summary

The Executive Assistant is responsible for the day-to-day administrative support of Care Partners Global Transitional Care. The Executive Assistant will commit to learning and demonstrating the Care Partners way: we will create deep, meaningful relationships with our clients, families, and associates through the aspects of Love, Empathy and Compassion.

• Work schedule: Monday through Friday business hours, on-site at Orange County corporate office
• Reports to: Chief Nursing Officer

Responsibilities

Administrative Assistance to CEO, COO, CNO - 25%

• Monthly GTC meeting coordination
• Orientation facilitation
• Exit interview coordination
• Event planning for team outings and events

Data Collection - 25%

• Transfer of patient information from Care Plan (OneTouch EMR) to hospital data tracker

Onboarding and Credentialing - 50%

• Licensure and credentials verification
• Initiation of background screening via ApplicantInsight
• Authorizing pre-employment testing including but not limited to drug screening and vaccinations
• Coordination of new hire documentation and requirements
• Prompt and accurate communication with credentialing contacts
• Personnel file auditing
• Maintenance of submission to payroll and benefits

*Allocation of responsibilities and assigned tasks are subject to change based on current needs

Qualifications

• A college degree is preferred
• At least 1 year of experience in an office setting preferred
• At least 1 year of experience a healthcare setting preferred
• High proficiency in Microsoft Suite, cell phone apps, and computer skills
• Attention to detail, effective communication, and decision making skills
• Coachability and commitment to problem solving
• Adherence to company policies when handling confidential information
• Must present a professional appearance and promote a positive, conscientious work environment

Opportunities for Growth and Success

• Diversity & Inclusion - We value the individual connections and collective efforts in creating a diverse, inclusive, and collaborative space to set the foundations for future progress.
• Holism – We demonstrate a patient-centric approach when interacting with co-workers, participants, clients, and all other business contacts through Care Partners’ pillars of love, empathy, and compassion.
• Autonomy – You will be completing responsibilities with minimal direct supervision with the expectation that you will achieve goals and objectives of the organization under varying circumstances.
• Foundational Impact – By joining our team, you will be a part of a rapidly growing, forward-thinking organization. You get to play a critical role in directly supporting the organization’s mission, vision, and values. Your continuous efforts and opportunities to improve efficiency, take initiative, and collaborate with fellow leaders could be the determining factor leading to high strides in the organization’s growth.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Ability to Relocate:

• Irvine, CA 92617: Relocate before starting work (Required)

Work Location: In person