Administrative Assistant

Shannon Hodges Realty Group
Administrative Assistant
JOB DESCRIPTION

Job Title: Administrative Assistant
Location: Greenville NC
Position: 30 to 40 hrs/week
Employee Hours: 8:00 am - 3:00 pm Monday- Friday

Role: Support the Shannon Hodges Realty Group real estate business by implementing and continually improving systems, procedures and policies. Initiate and deliver projects, maintain client databases, and interact with clients and service providers as an extension of the Shannon
Hodges Realty Group and its beliefs and values.
1. Initiative Required. Many responsibilities are to be performed with minimal supervision
2. Perform assigned duties in a professional, pleasant and efficient manner
3. Flexibility is important, as interruptions will be constant
4. Must work well under pressure and with critical time frames
5. Demonstrate good judgment and reasoning in handling daily activities
6. Demonstrate continued growth and proficiency in completing the tasks listed
7. Maintain the confidentiality of the company and activities of the sales team
8. Getting along with company managers, employees, sales associates and clients. Handling difficult situations with grace and confidence
9. Keeping team members accountable
10. Consistently showing the ability to recognize and tackle priorities efficiently
11. Having regular in office attendance and being at designated workstation
12. Maintain well-groomed professional appearance and mannerisms appropriate to greet clients and co-op sales associates
13. Working knowledge and maintenance of social media and other websites. Proficient in technology skills is a must

Accountability:
● Morning Task/Checklist and check in with Shannon
● End of Day completion and check in with Shannon
● Attendance of regularly scheduled team meetings

Physical Demand: Sitting and standing for periods of time Walking (may include stairs), turning head and torso, bending and flexing arms, wrist & fingers Must be able to see, hear and have full power of speech. Local Auto travel (Assistant will add Employer as additional insured to car insurance policy). Possible lifting supply boxes Long periods of time typing and use of computer.
Working Conditions: Work is done in a climate-controlled, windowed, smoke-free environment.
There is routine conversational and office equipment noise.

Duties:

• Create and maintain Operations and Procedure Manual Hold agents accountable for completing tasks/hitting their goals Hold agents accountable for training and script practice

Focus on high-value tasks ● Follow up to ensure that Agent tasks are completed● Office Management ● Answer calls ● Schedule meetings ● Manage Calendars ● Keep supplies filled - copy paper, listing presentation folders etc. ● Keep Inventory boards up to date ● Dropbox files kept current Client Management - (For Additional info seeTask/Checklists ● Manage maintenance of client database ● Maintain, revise and implement Monthly Marketing Plan ● Create and implement Client follow-up email templates ● Write and mail notecards ● Log all client interaction into Contactually or other CRMTransaction Management ● manage listing status ● Create and maintain standard activity plans ● Follow Task Lists ● DraftMarketing Brochures ● Team marketing as directed - Flyers etc… ● Open House Prep ● Website maintenance and posting ● Implement social media program ● Video Maintenance - set up calendar for subjects for video series, schedule shooting sessions and post Team Calendar - Meet every Morning Agenda ● Active Transaction status ● Client follow up ● Lead follow up ● Business Development projects for the week ● Prospecting status ● Non- Money producing projects ● Calendar review for week Strategic Goals & Planning ● Business Development● New programs

Job Types: Full-time, Part-time

Pay: From $13.00 per hour

Schedule:

• Monday to Friday

Experience:

• Administrative: 3 years (Required)
• Real Estate: 3 years (Required)
• Social media management: 3 years (Required)

Work Location: In person