Administrative Assistant

General Responsibilities:
Performs administrative and general office duties of a responsible and confidential nature for a busy public accounting office. Data entry, scanning documents, and a variety of other office tasks using the appropriate software for word processing, graphics and spreadsheets. Screens telephone calls and visitors. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. Routes or answers routine inquiries. Maintains files, department office supplies and mail. Prepares items for mail to clients. Gathers and summarizes data. May serve as a liaison between office and corporate functions. May be assigned to various functional areas of the company. Great entry level role if attending school to be a CPA/accountant someday.

Essential Roles and Responsibilities:

• Under direct supervision, provides general administrative support to a department and/or group of professionals of a basic and routine nature.
• Operates the switchboard. Screens calls and forwards messages. Greets visitors and informs office staff of arrival.
• Type correspondence, documents and spreadsheets. May input data into databases.
• Compiles and enters basic information for inclusion in reports or presentation materials, prepares documents as necessary.
• Receives and responds to routine correspondence following established procedures.
• Maintains files of correspondence, reports, records and contracts.
• Opens, sorts and routes mail to the appropriate persons.
• Makes copies and files various documents.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.

Requirements:

• High school diploma or equivalent.
• Limited experience performing office support activities required.
• Valid driver’s license with acceptable violation history.

Ideal candidate is someone that has experience in a busy accounting office and lives near the Lynnwood WA area.

The expected salary range for this position is listed below. The base range may be adjusted based on the specific location of the applicant. Final agreed upon compensation is based upon individual qualifications and experience.

Job Type: Part-time

Pay: $25.00 - $35.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Flexible schedule
• Health insurance

Schedule:

• Monday to Friday

Work Location: In person