Administrative Assistant

JOB SUMMARY. The Administrative Assistant, will be responsible for supporting the Farm Coordinator and the Farm Management team with all administrative functions.

REPORTING RELATIONSHIP. The Administrative Assistant, will directly report to and work under the supervision and direction of the Farm Coordinator.

ESSENTIAL DUTIES AND RESPONSIBILITIES. The essential job duties and responsibilities include, but are not limited to:

· Communicating daily with spray supervisors to gather and report daily spray schedule;

· Maintaining monthly tailgate records;

· Communicating daily with all areas to gather and report daily cost for crews;

· Maintaining sizing, estimates and fruit counts for kiwi, citrus, and nuts;

· Maintaining electronic and hard copy filing system;

· Collecting and composing necessary documents to compile binder for Annual Food Safety Audit;

· Processing and assisting with operations reports;

· Maintaining Agrian by monitoring open recommendations, collecting work orders from all areas to create product use reports, and running reports as needed;

· Monthly reporting of PUR’s to each County in a timely manner, yearly renewal of permits, updated throughout the year as required;

· Submitting NOI’s to maintain compliance with appropriate counties and maintaining CAL AG permits account;

· Maintaining temperature logs during frost season;

· Logging and maintaining database for all Irrigation, Soil and Leaf Analysis;

· Assisting in the preparation of INMP’s to be submitted to all Coalitions;

· Maintaining production data for all commodities;

· Maintaining chemical inventory;

· Collecting, sorting, and distributing mail to all departments;

· Compiling daily, weekly, and monthly excel reports;

· General office duties such as mild cleaning and organization;

· Scheduling & picking up meal accommodations as needed for meetings;

· Performing all other duties, tasks, and projects as assigned by management; and,

· Working Saturday’s as needed during busy season.

DESIRED QUALIFICATIONS.

· Ability to speak, write, and read English and Spanish preferred;

· Advanced Excel skills are highly desired;

· Ability to maintain the highest level of confidentiality;

· Ability to maintain a high level of accuracy in preparing and entering data;

· Track record of fulfilling responsibilities on time with a high degree of quality;

· Ability to stand and lift/carry up to 25 pounds;

· Accurate and proficient data entry skills in 10-key by touch;

· Ability to work well with others and follow directions;

· Ability to communicate and provide information verbally and in writing to all levels of management and any other department, as needed;

· Ability to operate facsimile machines, photocopiers, scanners, and voice mail systems; and,

· Ability to complete tasks in a timely manner with minimal supervision.

SKILLS, KNOWLEDGE, AND ABILITIIES.

· Knowledge or ability to quickly learn Agrian;

· Demonstrate ability to organize, prioritize, and manage multiple responsibilities;

· Computer literate; proficient in MS Excel data/spreadsheets, Word & Outlook; and,

· Experience in the Ag industry, preferred.

COMPENSATION.

• Hourly rate offered is $20.00.

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

People with a criminal record are encouraged to apply

Work Location: In person