Administrative Assistant

About us

International Fireproof Technology is a small business located in Irvine, California. We are professional, social and fun.

Our work environment includes:

• Modern office setting
• Growth opportunities
• Team oriented

International Fireproof Technology is a small company looking for a Administrative Assistant. This role will provide administrative support to the General Manager and CEO of the company.

The duties of this role consist of:

• Keeps open and daily communication with colleagues
• Cooperative attitude that is compatible with others
• Provides excellent customer service support
• Answers and screen calls - responds to inquiries and other forms of correspondence.
• Data entry - process purchase orders in company's internal system and in QuickBooks.
• Process invoices with accuracy
• Determine shipping methods and rates
• Prepare documents such as bill of ladings and labels for freight carriers
• Process and updates daily reports
• Assist in planning and organizing special events for staff (i.e., Birthdays, Christmas lunch,)
• Process freight claims
• Arranges tradeshow travel arrangements; responsible for booking booth space at designated exhibit, and prepare items for shipment to tradeshow and return.

This candidate will need to be pleasant, professional and have good oral communication skills. In addition, the skills desired for this position:

• Problem solve and present clear solutions, ability to maintain positive attitude and handle conversations with clients & guests
• Work in a team environment but can also work independently
• Excellent attention to detail
• Organizational skills
• Business writing is a plus but not required
• LTL and logistics knowledge is plus

Job Type: Full-time

Salary: $20.00 - $25.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Ability to commute/relocate:

• Irvine, CA 92614: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 2 years (Preferred)

Work Location: In person