Administrative Assistant

TEXAS CONTROLS born as a result of many years of experience and search of solutions to critical needs that the process and energy industries were suffering. Although our activities could be perceived as numerous, they are focused on different needs that we experienced on very defined industries. Texas Controls is an engineering firm that through research and development, plant experience, manufacturing and specialized services has earned its prestige and respect among our industry. Leak Free Plants and Safe Bolted Joints are our main and strongest activity. It took some decades, hard work, plant experience and a lot of research and development to meet our dream of becoming the best sealing and bolting engineering firm in the world.

Our activity goes well beyond the design and manufacturing of the most advanced bolt tightening tools and static sealing gaskets, including many more engineering services such as bolt load calculations, procedures, bolt load measuring, plant supervision, problem diagnose and solutions, tool rental, fleet management and all kinds of testing at our Tech Center.

We offer employment for those who want a future in the industry and look for the following qualifications:

• Customer Service: 1 year (Required)
• Answering Phones: 1 year (Required)
• Administrative Assistant: 1 year (Required)
• Quickbooks: 1 year (Preferred)
• Must speak fluent English and Spanish
• Driver's License.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• Ability to keep information organized and confidential.
• Education/Experience: - High school diploma or GED required.

Essential roles and responsibilities:

• Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
• Provide product prices, delivery specifications and payment terms and by offering substitute products where appropriate;
• Assist outside sales and/or branch management in processing priority transactions;
• Work to understand customers’ business and determine customers’ requirements and expectations in order to recommend specific products and solutions and make value-added recommendations to increase sales;
• Enter and maintain purchase orders, customer orders, procurement match and trade discounts as needed;
• Research and match proof of delivery with invoices.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• Schedule appointments and maintain and update appointment calendars.
• Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents.
• File and maintain records.
• Office Clerks transmit information or documents to customers, using computer, mail, or facsimile machine.
• Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
• Process and prepare memos, correspondence, travel vouchers, or other documents.

Benefits:

• Medical Insurance after 90 days
• Safe Work Environment
• Continuous training
• Dental insurance

Pay Frequency:

• Bi weekly or Twice monthly

Salary: according to experience.

Time schedule:

Monday to Friday 8am to 5 pm

Job Type: Full-time

Job Type: Full-time

Salary: $20.00 per hour

Expected hours: 8 per week

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• 10 Key: 3 years (Required)
• data entry: 3 years (Preferred)

Language:

• Spanish and English (Required)

Work Location: In person