Executive Assistant

Onit is seeking an Executive Assistantwho is self-directed, reliable, and excited about working in a fast-paced environment. The Executive Assistant will work directly with key stakeholders, including department leads, board members, and staff. This individual will support the CEO and other members of the C-Suite. They will be responsible for performing a variety of administrative duties in addition to special projects.
The Executive Assistantmust be energetic, extremely organized, professional, and enjoy working within an entrepreneurial environment. The ideal individual will have a strong time management and organization system, impeccable written and verbal communication skills, and be capable of managing multiple priorities.
Location:

• Hybrid – Houston, TX (Galleria) or Austin, TX (The Domain)

RESPONSIBILITIES
Schedule Management

• Coordinate the CEO’s schedule including day-to-day and long-term management of appointments, projects and priorities
• Ensure CEO is well-prepared for all meetings, including providing any research or reports needed and setting up materials and food
• Draft emails and written responses on behalf of the CEO
• Greet guests and meeting participants at the office
• Make all travel arrangements for leadership team

Communication

• Serve as the primary point of contact between the CEO and external stakeholders
• Work with the key staff to maintain the contact database and ensure key stakeholders receive appropriate touch points
• Draft emails, newsletters and other communications to be sent on behalf of or by the CEO
• Facilitate, build and monitor stakeholder relationships
• Independently manage phone, email, and mail requests and respond appropriately

Administrative Support

• Manage expense reports and travel reimbursements for CEO
• Maintain a strong filing and office organization system
• Ensure CEO’s office is organized and professional in appearance
• Record meeting notes
• Set-up meeting materials, food, and AV as needed
• Collaborate with the department leaders to ensure the organization’s operations runs smoothly

Special Projects

• Support quarterly Board meetings and Leadership Council meetings by preparing materials, handling logistics, and managing follow-up.
• Provide project management support to the leadership team at Onit.
• Lead and support other special projects as needed.

QUALIFICATIONS

• Extremely strong and precise organizational skills, including the ability to manage multiple projects independently
• Ability to produce quality work under tight deadlines
• Strong initiative in uncertain situations
• Strong problem-solving skills
• Excellent written and verbal communication skills
• Laser-like attention to details
• Strong interpersonal skills required
• Ability to internalize feedback with open demeanor and adapt quickly based on changing information
• Team before individual mindset
• Flexibility to respond to emerging needs
• Demonstrated passion for the transformative power of education will be a key qualification for any applicant
• Proficiency in the Microsoft Office suite
• Impeccable discretion with confidential and sensitive information

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