Administrative Assistant - Transportation Department

Position Overview

The Weston Public Schools is seeking an Administrative Assistant to support the Transportation Department. This is a 12 month position, with a standard 35 hour work week. These hours do not include daily lunch periods. The Administrative Assistant will work out of the Bus Barn near the Weston Middle School, and report to the Transportation Coordinator. We are looking for a diverse pool of applicants who are inspired by our mission to educate, equip, and inspire all students to achieve their full potential and enrich their community.

About the Weston Public Schools

The Weston Public Schools enrolls approximately 2,000 students in pre-kindergarten through grade 12. The school district includes a high school for grades 9-12, a middle school for grades 6-8, an upper elementary school for grades 4-5, and two lower elementary schools for pre-kindergarten through grade 3. Since 1967, Weston has participated in METCO (Metropolitan Council for Educational Opportunity) - a voluntary school integration program that places Boston residents in suburban schools. The Weston METCO program enrolls approximately 166 students (K-12).

Key Responsibilities

• Embrace the diversity of the Weston Public Schools by fostering an environment of respect and inclusion
• Prepare weekly payroll for review by the Transportation Director and submission to the Payroll office; and
• Maintain payroll records for all Transportation personnel including, but not limited to, employee absences, sick use and vacation accruals.
• Generate purchase orders, vouchers and CPA forms as necessary. Assist in ordering and distributing supplies to transportation staff;
• Maintain office supplies and equipment, places service calls as necessary;
• Maintain the lost and found;
• Help coordinate field trips including: scheduling; maintaining trip sheets for submission to the Business Office;and collecting and reconciling field trip payments for submission to the Business Office
• Track important transportation records, including but not limited to: annual bus mileage; title, vehicle identification numbers and registrations; accident reports; driver license renewals; and student discipline records
• Maintain the electronic scheduling program
• Maintain in-district and Metco bus route sheets for distribution to the newspaper and web site.

Desired Qualifications

• High School diploma
• Three years of experience in a clerical or administrative position
• Demonstrated interest working with children and in a school environment
• Ability to work independently and manage multiple tasks
• Excellent customer service and interpersonal skills
• Flexible, and interested in working in a team environment
• Strong communication skills
• Efficient with a track record of meeting deadlines

Compensation and Benefits

The salary range for an Administrative Assistant is $43,776 to $53,973 per year, and the position is represented by the Weston Educational Administrative Assistants Association. Additionally, Weston offers a comprehensive benefits package including subsidized health insurance and participation in the Middlesex County Retirement System. Professional growth is ongoing in Weston and supported through multiple opportunities, both internally and externally.

Hiring Timeline

This position is open now, and the review of applications will begin immediately. Please note that while we will carefully review every application, only candidates invited to advance in the hiring process will be contacted.

Job Type: Full-time

Pay: $43,776.00 - $53,973.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement

Schedule:

• Day shift
• Monday to Friday

Work Location: In person