Address
Form of workThe Administrative Assistant position provides high-level administrative support to the CEO and additional responsibilities for the Corporate Office.
Essential Job Functions:
Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related results as needed.
- Conduct research, prepare reports, and handle information requests
- Type reports, memos, letters and other documents
- Read and analyze incoming submissions and reports to determine their significance and plan their execution
- Execute project contracts by preparing for signatures, gathering information and forwarding to appropriate departments, attached required documentation and returning to client. Maintaining contract database
- Manage and coordinate IT requests and functions
- Issue certificates of insurance to clients
- Maintain fleet tags, titles and renewals
- Bid Tracking
- Order corporate supplies
- Approve invoices as applicable
- Prepare vendor forms
- Perform clerical functions such as prepare correspondence, arrange conference calls, and schedule meetings and travel
- Perform filing, scanning and other administrative duties as required
- Contribute to team effort by accomplishing related results as needed
- Full-time position, Monday through Friday, 8:00 a.m. to 5 p.m.
- Assist CEO with all tasks.
Desired Qualifications:
- 4 to 5 years of Administrative Experience
- Customer Service personality
- High School Diploma (or equivalent)
Requirements
- Excellent computer skills and high-level data entry skills. Experience with Microsoft Office
- Extreme attention to detail & organized
- Confidentiality and Thoroughness
- Strong communication and problem-solving skills
- Ability to develop & maintain positive relationships with internal & external customers
- Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment
- Highly organized and extreme attention to detail
- Customer Service Attitude
- Ability to work well both independently and in a team environment
- Occasional lifting up to ten lbs.
- Ability to work in a climate-controlled office environment
- Vision adequate (including corrected vision) to perform essential job functions
- Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or more over a telephone in order to perform essential job functions.
- Ability to read and write in English in order to process paperwork and communicate with clients and internal customers
- Must be able to sit or stand for extended periods of time
- Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers. Extended use of a computer, keypad or phone
Salary Description
up to $19.00/hour
