Administrative Assistant - Tax Department

About Us:

At Globus Medical, we move with a sense of urgency to deliver innovations that improve the quality of life of patients with musculoskeletal disorders. Our team is inspired by the needs of these patients, and the surgeons and healthcare providers who treat them. We embrace a culture of exceptional response by partnering with researchers and educators to transform clinical insights into tangible solutions. Our solutions improve the techniques and outcomes of surgery so patients can resume their lives as quickly as possible.

Position Summary:

The Administrative Assistant should have experience in handling a wide range of executive support-related tasks. This person must be well organized, flexible and enjoy the challenges of supporting executive management. Crucial to this role is the ability to interact with staff (at all levels) in a fast-paced environment, sometimes with urgency, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Proficient written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

Essential Functions:

• Performs essential front desk administrative duties including greeting internal and external customers.
• Assists with travel and expense report system (Concur)
• Provides administrative support to executive management.
• Is responsible for the coordination of complex meetings.
• Coordinates luncheons for guest/in-house meetings.
• Manages executive calendars; makes travel and event arrangements
• Acts and responds to e-mail communication on behalf of manager.
• Orders and maintains office supplies.
• Reviews and evaluate documents and gather supporting background information.
• Maintains internal phone list and organizational charts for INR
• Assembles Executive binders when needed.
• Assists with functions and coordinate team building events.
• Assists with on-boarding new hires.
• Is able to multi-task and follow through on issues in a timely manner.
• Is willing to accept new challenges in a growth-oriented company.
• Adheres to the letter and spirit of the company Code of Conduct, the AdvaMed Code, MedTech Code, and all other company policies.
• Ensures Compliance with applicable governmental laws, rules, and regulations, both in the United States and internationally, by completing introductory and annual training and maintaining knowledge of compliance as it applies to your role
• Represents the company in a professional manner and uphold the highest standards of ethical business practices and socially responsible conduct in all interactions with other employees, customers, suppliers, and other third parties

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Qualifications:

• Minimum five years executive level support experience preferred.
• Project management skills necessary to create and drive timelines to meet established deadlines.
• Discretion and confidentiality are vital to this position.
• Possess solid communication and leadership abilities
• Working knowledge of Microsoft Office especially PowerPoint for presentations.

Our Values:

Our Life Moves Us philosophy is built on four values: Passionate About Innovation, Customer Focused, Teamwork, and Driven.

• Passionate about Innovation: Improving patient care by delivering advanced technology to our customers is at the core of what we do. We are passionate in our role in improving the lives of patients by continuously developing better solutions
• Customer Focused: We listen to our customers’ needs and respond with a sense of urgency
• Teamwork: Working together, anything is possible. We value every person on our team and treat each other with respect. We are accountable to one another and support each other. Together, we make each other stronger
• Driven: We pursue our mission with energy and passion. We are nimble, results-oriented and decisive. We overcome obstacles that arise in our quest to deliver solutions that will improve the lives of our customers and patients.

Physical Demands:

The physical demands listed here are representative of those that must be met by and employee to successfully perform the essential functions of this job.

• Required to sit; climb or balance; and stoop, kneel, crouch or crawl
• Required to regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds

Required to possess specific visons abilities, including: close vision, distance vision, color vision, peripheral vision, depth perception and capacity to adjust focus.

Equal Employment Opportunity:

Globus Medical is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, age, disability, marital status, pregnancy, national origin or citizenship. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.