Administrative Assistant (Tax)

Kolter Solutions is seeking an Administrative Assistant (Tax)
Location: Onsite- Miami, FL
Job Description:

• Busy season Preparing, making changes and Finalizing SOW's
• Creating SOWS -Upload unsigned and signed ATS/SOWs in UserVerse /PeopleSoft
• Upload 8879's in UserVerse -E-filing
• Update DDT (confirm all signed TCC, SOW, E-file authorizations/acceptance, tax return is in UserVerse prior to complete)
• Update workflows as needed
• Creating/changing/updating info on PeopleSoft (contacts, billing authority/specialist, renewals)
• Peoplesoft request
• New Client set up
• Checking payment information/details
• Checking the Pools in UserVerse
• BDO Global Portal
• CRM
• Front desk coverage
• Answer/ Transfer incoming calls
• Create UPS or FedEx Labels for outgoing packages Certified mail
• Check the conference room calendar making sure we have everything we need before a meeting.
• Correspondence Assistance
• Expenses

Minimum Qualifications:

• Education High School Diploma, GED or equivalent required
• Bachelor's degree preferred

Experience:

• Three (3) or more years of administrative experience required
• Professional services firm experience preferred

Software:

• Advanced level of proficiency in Microsoft Office Suite required
• Experience with PeopleSoft Financials preferred

Other Knowledge, Skills & Abilities :

• Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
• Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended.
• Excellent written and oral communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.
• Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations
• Consistently seeks to improve processes
• Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking.
• Capable of managing highly confidential information.
• Ability to work well with all levels of management as well as outside external clients
• Team player who is willing to help out as needed

Kolter Solutions is a leading professional staffing company based in Central Florida. We place highly skilled individuals on a contract, contract-to-hire and direct hire positions at clients nationwide.
Kolter Solutions has proudly been recognized as the "2023 Best Places to Work by the Orlando Business Journal and "2022 Best Staffing Companies to Work for " by Staffing Industry Analysts (SIA). We are also in the Fast 50 2022 Fastest growing companies in Central Florida!
We offer:

• Full Health Benefits
• Vision
• Dental
• 401 (k)
• Pet Insurance
• Life Insurance
• Supplemental Benefits such as short-term disability, accidental insurance, and supplemental dental and vision.
• Employee Discounts
• Referral Program

Kolter Solutions is an Equal Opportunity Employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under federal, state or local applicable law.