Administrative Assistant Sr, West - Columbia, Al

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Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
 

Administrative Assistant - Training - Plant Farley

Summary of Position Duties

This Administrative Assistant position will provide support to the Training Manager and staff within the Training Department at Farley Nuclear Plant. The position will be responsible for administrative support including but not limited to:

• Scanning hard copy records to produce electronic images using various software and verify scanned images to ensure acceptability as QA records

• Index high volumes of records into Documentum (an electronic document management system) and import scanned document image content files

• Interface with corporate and site employees on a daily basis to provide various types of customer service support

• Update course material

• Print and update guidelines and procedures

• Modify organizational charts using Visio software

• Schedule and track student course work in Plateau (course scheduling database)

• Provide administrative support to the Instructors for modifications to the Nuclear Regulatory Commission (NRC) exams

• Compile the instructor feedback provided by classroom participants

• Compile expense reports and monitor timekeeping in Oracle

• Order and maintain department supplies

• Sort, open and deliver department mail

• Collect data for updates to standard reports

• Manage calendars, schedule meetings, make travel arrangements

• Attach documents to TE's and CAR's in Maximo (QARC qualification)

Job Experience and Education

• High school diploma or equivalent required

• Minimum two years clerical experience required

• Five (5) years in a secretarial/administrative support role preferred

• Experience and good performance record in the area of document and/or information management or customer service type capacity is highly desirable

Knowledge, Skills & Abilities

• High level working knowledge of Microsoft Windows, WORD and Outlook

• High level working knowledge of Adobe Acrobat or other scanning software

• Working knowledge of Documentum/ Webtop is desirable

• Experience with handling multiple priorities, high volume workload, working in a fast paced and team atmosphere environment

• Handling a high level of customer interface in person and over the telephone with a high degree of professionalism

• Possess high level keyboarding skills proficiency

• Possess effective written and oral communication skills

• Possess excellent organizational skills and the ability to prioritize and handle multiple tasks simultaneously with a high degree of efficiency

• Possess ability and desire to learn new computer software programs and be able to apply them

Behavioral Attributes

• Totally committed to a safe work environment

• Superior performance

• Strong teamwork skills

• Attention to detail

• Ethical behavior

• Strong customer focus

• Self-starter, innovative, responsive, resourceful, flexible

• Commitment to continuous learning and improvement

Other Requirements

• Qualifying on the clerical pre-employment test is require

• May be necessary to periodically work overtime, weekends, and possibly night shift during refueling outages

• Any applicant accepting this position will be required to meet the background screening and NRC Fitness for Duty requirements

• Any applicant accepting this position will be required to meet the physical requirements of the position