Administrative Assistant - Property Management

Cambridge Management Company is a Property Management company founded in l989 and located in Santa Clara, California. We manage approximate 2,000 multi-family dwelling units and some retail and commercial space. All managed properties are located in Northern California. Cambridge Management Company enjoys an excellent reputation in the industry for providing the highest quality professional Property Management services.

Administrative Assistant Position(Full time, non-exempt, on-site position)

Pay Rate: $24 - $25 per hour

Responsibilities:

• Assures the community is a friendly, welcoming and comfortable place for residents.
• Answers phones and greets guests and assists with vacancy and occupancy rates by preparing, advertising touring and renting units.
• General clerical duties, including photocopying, scanning, filing, creating binders and report materials, and assisting with mailings.
• Assists in the preparation of regularly scheduled reports such as operating statements, setting up new vendors, and compliance monitoring.
• Maintains several client databases, including vendors, insurance brokers/companies, licenses, referral lists, and contracts
• Assist with office organization and office equipment maintenance.
• Prepare and modify Property Management specific correspondence.
• Manage and develop filing systems.
• Track yearly inspections for individual properties using Yardi Software.
• Assist with decorating for onsite holidays and celebrations.
• Assist with special projects as needed.

Required:

• High school diploma or GED equivalent required. Prior experience in an administrative role in Property Management /real estate or similar, required.
• 3-5 years of administrative experience required.
• Microsoft Office proficiency required.
• Proficiency in technology applications (ex. cloud storage, electronic file systems)
• Strong business acumen and knowledge of business and management principles.

Skills:

• Yardi experience (preferred)
• Customer Service
• Communication
• Professionalism
• Problem solving
• Ethics
• Teamwork
• Confidentiality
• Organization and Planning
• Dependability
• Adaptability

Physical Requirements: Regularly required to stand, walk, sit, use hands to finger, handle or feel, reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk hear, and smell. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and built to adjust focus. Occasionally lift and/or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Job Type: Full-time

Pay: $24.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Experience:

• Administrative: 3 years (Required)

Ability to Relocate:

• San Jose, CA: Relocate before starting work (Required)

Work Location: In person