Administrative Assistant, Physician Practice

Job Summary:

Responsible for providing administrative support to the Women & Infants Hospital Anesthesia and Med Surg Departments, such as preparing correspondence and gathering data. Perform secretarial functions, including screening calls and visitors, typing and filing. Duties require a thorough knowledge of the Supervisor’s areas of responsibility to serve as a resource for department and conduct special projects.

Duties and Responsibilities:

Composes and types a wide variety of correspondence and prepares forms, tables, charts, schedules, etc., which are often confidential in nature.

Assists in preparing complex administrative reports, statements, rosters, etc, requiring difficult data and information gathering and complex calculations

Assists with administrative functions, such as authorizing routine office expenditures and monitoring Departments budgets.

Provides diversified clerical support. Serves as a resource for Hospital staff and outside contacts.

Types reports and other state records for JCAHO and state inspections.

Receives and processes incoming mail.

Arranges meetings and conferences, schedules appointments and maintains office calendar. Manages physician calendars and divisional calendar and works with Telecommunications to coordinate schedules with the hospital call (Amion) system.

Attends meetings and take minutes: prepares and distributes minutes to appropriate personnel.

Performs all other related duties as assigned.

Requirements:

High school degree required with at least one year of college or business school with training in secretarial functions.

Minimum of one year job-related experience or equivalent is required.

Familiarity with hospital or Health Care procedures and background in Medical terminology preferred.

Must have excellent secretarial skills as well as strong communication and interpersonal skills.

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting the nation’s top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health.

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.