Administrative Assistant (Part-Time 15 Hours Per Week)

CSJ Ministries, a 501c3, acts as the umbrella ministry organization for the Congregation of St. Joseph, providing oversight, formation, support, and guidance to its sponsored ministries and ministries participating in the CSJ Mission Network. Ministries includes academies, advocacy and human service organizations, foundations, and spirituality centers in a multi-state region of the United States. CSJ Ministries also explores, develops, and supports new partnerships that align with the Congregation’s mission of “God’s loving unity for the dear neighbor without distinction.”

DESCRIPTION:

In light of the CSJ Mission, Charism, Generous Promises and Our Sacred Work the Administrative Assistant will provide support to the CSJ Ministries team, assisting with office administrative duties, meeting planning, website support and project support.

ESSENTIAL FUNCTIONS:

• ·General Office Duties: ordering/tracking supply inventory; file management; preparing check requests; expense reimbursements.
• Meeting Support: Includes scheduling, hospitality arrangements (room reservations; participant registration; catering order and set-up); materials preparation.
• Website Maintenance and Updates
• Special Projects Support

KNOWLEDGE, SKILLS AND ABILITIES:

• A commitment to honor and support the mission of unity of the Congregation of St. Joseph.
• Demonstrates competence in required job skills; understands and masters the process, methods and procedure of the position; exhibits good attendance, punctuality and time management.
• Works independently and accomplishes work accurately; learns new skills for improved effectiveness of position; takes initiative and is self-motivated; offers new ideas and suggestions.
• Exhibits strong interpersonal skills; communicates and interacts with multiple stakeholders; communicates planned job tasks to appropriate managers team members; demonstrates the ability to be a team player.
• Establishes a course of action to accomplish specific goal(s); manages several tasks at one time until timely and satisfactory completion.
• Shows initiative in the face of unusual and/or planned situations and work environments; exhibits good judgment by completing tasks in unusual situations with little supervision.
• Achieves annual goals; possesses and applies knowledge, skills and abilities; displays an understanding of how the job relates to others. Strives for successful outcomes in serving the team and organization.
• Familiarity and/or aptitude for website maintenance.

The above statements are intended to describe the general nature of work required of this job. They are not intended to be an exhaustive list of all responsibilities, skills or competencies. As needs change, employees will need to be flexible in assuming new responsibilities. All employees are expected to follow policies and standards established in the company’s Employee Handbook.

EDUCATION AND EXPERIENCE:

• Associate’s Degree preferred.
• Three years or more experience in a similar role.
• Proficient with technology in an Office 365 environment.

CSJ Ministries and the Congregation of St. Joseph areequal employment employers. We celebrate diversity and are committed to creating an inclusiveenvironment for all employees.

Job Type: Part-time

Pay: From $20.75 per hour

Expected hours: 15 per week

Benefits:

• Employee assistance program
• Flexible schedule

Schedule:

• Monday to Friday

Ability to Relocate:

• La Grange Park, IL 60526: Relocate before starting work (Required)

Work Location: In person