Administrative Assistant, Non-Exempt, Part-Time, Napa, Ca

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

BASIC PURPOSE

The purpose of this position is to provide administrative and clerical support to the Corps Officer(s) and Business Administrator to ensure the efficiency of Corps operations. This position will work directly with personnel and volunteers, community partners, vendors, and clients, while providing assistance with accounts receivable/payable, statistics, social services, and other support as needed. This position will also assist with all aspects of planning, organization, and implementation, as it pertains to regular, seasonal, and special events. This position will be the primary liaison to Divisional Headquarter department’s.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Responsible for retrieving from the O. Box and receiving at the physical address, all mail for the organization to be opened with another staff member and sorted for distribution to appropriate departments for follow up.
2. Responsible for Corps bookkeeping procedures, ensuring the proper processing/depositing of funds Utilize Finance Web to process and submit Corps invoices for payment.
3. Produce and process all correspondence, including but not limited to letters, email, cards, mail merge and mass mailings as
4. Give oversight to, process, and track all new hire paperwork and orientation
5. Post and maintain HR updates for employees in office equipment
6. Maintain documentation for both employees and volunteers with Decision Driving, Protect the Mission, Sexual Harassment Prevention, and other trainings as required by Divisional
7. Manage and maintain volunteer files. Work in coordination with the Corps Officer{s) and/or Volunteer Coordinator regarding volunteer recruitment, training, and
8. Manage and maintain office files and record keeping, including mileage logs, vendor files, HR related paperwork for employees, Confidentiality when handling these documents and information is required.
9. Works with Officer(s) and Business Administrator to prepare for
10. Maintain up-to-date files per Salvation Army policies and
11. Track all employee sick days and vacation
12. Ensure that the Social Service office Is running smoothly and that the phones are answered in a timely
13. Assist with any special Social Services Programs such as Back-to-School, Thanksgiving, Christmas,
14. Manage and maintain office supplies and equipment, communicating any needed repairs or restocking to the Corps Officer(s) for purchase approval as
15. In coordination with each department, develop and maintain an office, corps, and community triannual
16. Support the preparation, communication of, and implementation of events and projects, associated with the Corps, Advisory Board, and/or Community This could include attending and documenting meetings for such events and projects as directed by the Corps Officer(s).
17. Input statistics received from various corps and social service departments into Turbo Stats
18. Open and/or close office when
19. Take Minutes at all staff meetings, have each staff member sign the original typed minutes and distribute a copy to all staff and Corps Officer(s).
20. Maintain donor database and print monthly reports to give to Advisory Board members and Corps Officer(s).
21. Work with DHQ Development staff in Donor relations and
22. Create flyers and email blast to our donors informing them of special Corps
23. Send out thank you letters when needed
24. Maintain and update our Facebook page on a regular
25. Answer phones when
26. Other duties as required and assigned by Corps Officer(s) or Business Administrator.

KNOWLEDGE, SKILLS

1. Flexibility
2. Adaptability
3. Possess solid computer skills with proficiency in MS Office including Word, Excel, PowerPoint and Outlook, Publisher &
4. Ability to maintain confidentiality of sensitive information.
5. Demonstrate strong written and verbal communication skills. Spanish-speaking skills
6. Be professional
7. Have strong interpersonal communication skills for interacting with The Salvation Army Officers and staff, and the public.
8. Ability to prioritize work, multi-task simultaneous projects, and work well under pressure and take direction from multiple supervisors effectively.
9. Must have ability to empathize, communicate and work with a variety of people from diverse backgrounds.
10. Demonstrate the ability to relate positively and energetically with staff, clients and community members.
11. Must be able to work independently, with minimal supervision.
12. Must possess excellent verbal and written communication skills.
13. Be a team player.
14. Excellent telephone skills.
15. Proficient typing skills.

CERTIFICATES, LICENSES, REGISTRATIONS

1. Must possess a valid California Class C Driver License (or better). and ability to drive a Salvation Army vehicle
2. Must be 21 years or older.
3. Authorize The Salvation Army to add name to the CA OMV Pun Notice Program
4. Complete The Salvation Army vehicle course

PHYSICAL REQUIREMENTS:  

1. This position requires the employee to be physically active and may require the employee to stand for up to 2 hours or more at a time; must be able to walk, run, and reach and grasp with hands and arms.
2. Ability to operate a keyboard is Ability to operate under stressful working conditions in a rapidly changing work environment with multiple priorities is required. The employee must occasionally lift and/or move up to 30 pounds.
3. Some travel may be
4. Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis
5. Ability to grasp, push, and/or pull objects
6. Ability to reach overhead
7. Ability to operate telephone
8. Ability to process written, visual, and/or verbal information
9. Ability to operate basic office equipment and tools

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed would not result in undue hardship.