Administrative Assistant - New Hampshire

To be considered for this position, please upload your resume and cover letter at the prompt.
Founded in 1955, the National Association of Social Workers (NASW) is the largest membership organization of professional social workers in the world, with more than 120,000 members. NASW works to enhance the professional growth and development of its members, to create and maintain professional standards, and to advance sound social policies.

Major Functions
Acts as manager of day-to-day operations of the Chapter office under the supervision of the Executive Director. Responsible for administrative, financial, and communications management, as specified below. Performs all secretarial, billing, and advertising functions under the supervision of the Executive Director.

This position can be mostly remote or hybrid.  In-person work is necessary during our conferences and events. Depositing of checks must be done at the office in Concord. 

Basic Duties and Responsibilities

• Administers, for purposes of day-to-day operations, specific policies and procedures to implement the work established by the Chapter and NASW.
• Under the direction of the Executive Director, responsible for submitting required reports to the Chapter and National Office including financial reviews, monthly statements, and other reports as required.
• Maintains effective relationships with the National Office and keeps the Board, Executive Committee, and Committee Chairs apprised of materials and policies emanating from the National Office.
• Creates, maintains, and executes the Chapter's communication plan through a variety of outlets including Constant Contact, social media platforms, email, and MyNASW community forums.
• Maintains effective relationships with advertisers and event sponsors. Coordinates advertising, billing, and scheduling of advertising on multiple platforms.
• Maintains active involvement in social media for the Chapter and assists President and Executive Director in managing materials on the Chapter website.
• Assists with events and workshops offered by the Chapter as needed including off-site work at conferences and the SW Celebration.
• Responsible for providing administrative and secretarial support to the Executive Director and President, and others assigned, including:

• Answers and screens telephone and email messages
• Opens, sorts, and directs mail to appropriate persons.
• Deposits and records all monies received by the Chapter(s)
• Coordinates and prepares registration information for upcoming and on-demand workshops

Working Relationships

• Internal:  Interacts with Chapter staff, volunteers, members, Chapter Board, and National office staff.
• External: Communicates with Chapter partners, the general public, and advertisers/sponsors.

Minimum Work Requirements

• Three (3) years of prior experience in office and administration preferred.  
• Preference will be given to candidates with prior human services experience.
• General knowledge office policies, practices, and procedures including general accounting principles.
• Proficiency with social media platforms.
• Ability to quickly learn a variety of platforms including Constant Contact, InReach, and Google Suite,
• Excellent written and verbal communication skills and customer service skills.
• Demonstrated ability to work independently and maintain effective work relationships

COVID-19 Vaccination Requirement
NASW policy generally requires that all employees complete a primary COVID-19 vaccination series and receive a booster vaccination when eligible. (Employees are not required to obtain an updated (bivalent) booster, which became available in September 2022, if they received a booster previously, but are encouraged to do so when eligible.) If an offer of employment is made, the candidate, as a condition of employment, will be required to provide documentation (such as a CDC COVID-19 Vaccination Record Card) showing that they satisfy this requirement. If the candidate does not currently meet this requirement but will in the near future, NASW may be able to postpone the start date to allow the candidate to be compliant with the requirement. Candidates may request a medical or religious exemption for this requirement.

NASW is an equal opportunity employer.  As such, NASW is committed to promoting and providing equal employment opportunities to all applicants and employees.  The selection of personnel, including new hires and promotions, will be on the basis of qualifications designed to ensure appointments of persons able to effectively discharge the duties and responsibilities of their position.  The Association will not discriminate on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, sexual orientation, gender, gender identity or expression (including transgender status), marital status, veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws.  The Association will also abide by applicable Affirmative Action requirements mandated by any federal contracts.