Administrative Assistant

Administrative Assistant to Owner

Do you enjoy working at a company where you can positively impact small business owners daily? Are you someone who finds purpose in their work?

If so, we would like to talk to you about being the next Executive Assistant.

We are a leading company in Tax Strategy and Consulting, dedicated to pushing boundaries, fostering growth, and achieving excellence in all that we do so that small business owners can legally keep more of their hard-earned profits, have more peace of mind at tax time, and not be surprised by their tax bills.

As we continue to expand, we are seeking a highly organized and proactive Executive Assistant to provide day-to-day and personal support to the CEO of the Tax Strategy division, Jacqueline (“Jackie”) Williams, so that we can build efficiencies, free up space to innovate and provide exceptional tax planning and documentation to more small business owners.

Our family of companies has found success with entertaining job ads, which have previously referenced concepts from the movie The Devil Wears Prada.

While Jackie is generally more nurturing and mentoring than Miranda in “The Devil Wears Prada,” she is similar to that character in that she takes pride in her work and the work performed by the firm. (So…more like Nigel, and maybe mix in some Emily.)

If you watch that movie, you will find a theme that the attributes of perseverance and resilience beget success. We are committed to success And highly value perseverance and resilience as a means to get there.

Less importantly, you will see fantastic fashion and learn a lot about one of Jackie's passions, which inspires her to build a business that supports her family. Jackie excels at helping small business owners keep more of their own profits to pay for their passions. You will also understand that Jackie has a creative mind and needs the support of an assistant with a highly organized brain.

By bringing and building perseverance and resilience to this role, you will complement her values and expectations of high-quality results. While she enjoys providing mentorship, she also expects her team members to be accountable individuals who take pride in their work.

One way perseverance and resilience will be built is through constant change. Jackie’s husband, Adam, is also the owner of the business and her life adventure partner, with whom she is committed to truly living life and teaching their children the importance of living life to the fullest. When you live life to the fullest, the calendar gets reworked—A Lot, and it is the life that she has chosen.

With perseverance and resilience comes failure. Yep. Failure. So, she expects that you will make mistakes. She also expects that you will be accountable for them, find the truth, propose solutions to right them, learn from them, and teach others so that the team as a whole will benefit from the experience.

If you are still reading, hopefully, that means that you can also enjoy or at least tolerate amazing outfits, compliments on said outfits, celebrating wins, God winks, exclaiming extraordinary evidence of Spirit working in the universe, and over-caffeinated cheers of joy.

Your perseverance and resilience have gotten us this far so:

Are you:

• A master multitasker?
• Proactive planner?
• Detail-oriented?
• Capable of handling a wide range of responsibilities with professionalism and efficiency?

Do you:

• Understand that the small business environment is different from working in a large corporate setting?
• Understand that direct communication and dynamic tension are required to grow professionally and allow for exponential growth in a business?
• Believe that circumstances in life happen for you and not to you?
• Embrace mental toughness?
• Approach challenges with a proactive mindset and excellent communication.
• Find opportunities and solutions where others might only see problems.

If you answered those questions “yes” and you have watched “The Devil Wears Prada” or at least saved it to your Watch list, here is the information that you traditionally see in a job ad…

$34,500 - $55,000 yearly

• Manage executive calendars with precision, including block calendaring and coordination of appointments, meetings, and travel arrangements
• Provide initial responses to emails and escalate as necessary, demonstrating a thorough understanding of executive preferences and priorities
• Act as a gatekeeper for the executive's time, maintaining boundaries and protecting their calendar and sanity
• Facilitate meetings by compiling agendas, taking detailed notes, and ensuring follow-up on action items
• Anticipate needs and think three to four steps ahead, identifying opportunities and solutions to problems before they arise
• Coordinate with domestic employees such as nannies and housekeepers to schedule meetings and communicate effectively in the executive's absence
• Manage travel arrangements with meticulous attention to detail, including booking flights, accommodations, and transportation, and ensuring all necessary arrangements are made and communicated on the calendar with explicit detail, alleviating the executive from remembering logistical details
• Manage executive calendar, including scheduling meetings, appointments, and travel arrangements
• Coordinate and prioritize incoming requests and correspondence, ensuring timely responses
• Prepare and edit documents, presentations, and reports for executive review
• Conduct research and gather information to support decision-making processes
• Serve as a liaison between executives, departments, and external stakeholders
• Plan and coordinate meetings, events, and conferences, both onsite and offsite
• Maintain confidentiality and discretion when handling sensitive information
• Assist with special projects and initiatives as assigned

• Bachelor's degree or equivalent experience preferred
• Proven experience as an executive assistant or similar role
• Exceptional organizational and time management skills
• Strong attention to detail and accuracy
• Excellent communication and interpersonal abilities
• Proficiency in Google Suite (Gmail, Google Drive, Sheets, Docs, and Slides) and MS Suite.
• Ability to prioritize tasks and manage multiple deadlines
• Discretion and professionalism when dealing with confidential information
• Flexibility and adaptability in a fast-paced environment
• Must reside in Erie, PA, or the surrounding area within reasonable commuting distance

If you are a proactive and detail-oriented professional looking for an exciting opportunity to support senior leadership in a dynamic organization, we encourage you to apply. Please submit your resume here, and Please include a cover letter outlining your qualifications and why you are interested in this position. We look forward to reviewing your application!

Since opening our doors in 2010, we’ve helped thousands of business owners pursue opportunities, create jobs, and fix our economy. We’ve built a workplace where our team’s contributions are well-appreciated and well-compensated, with plenty of room to learn and grow. Since 2020, we’ve been ranked in the Law Firm 500’s top 100 fastest-growing law firms in the country and have officially been certified as a Great Place To Work.

Our family of brands continues to grow.

We are an equal-opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Find us on Instagram @teamrustbelt